Hr Administrator : Remuneration & Benefits (6 Months Contract )

HR Administrator: Remuneration & Benefits (6 Months Contract)

Listing reference: minte_

Listing status: Online

Apply by: 30 August

Position summary

Industry: Scientific, Research & Development

Job category: HR Administration

Location: Randburg

Contract: Fixed Term Contract

Remuneration: Market Related

EE position: Yes

Mintek has an exciting career opportunity for an HR Administrator: Remuneration & Benefits.

The successful candidate will be responsible for administering employee information processing through creation, maintenance, updating, and retention of employee information/files both manually and electronically.

Ensuring data integrity, whilst adhering to policies, procedures, and legislation framework.

Responsibilities

1. Operations: Maintain the employee master data throughout the employee life cycle from joining to leaving, while adhering to relevant policies, procedures, and legislation.
2. HR Information System updates: Employee on-boarding, promotions, transfers, contract renewals, terminations, changes in conditions of employment, and leave administration.
3. Document processing, data capturing, and filing to ensure all employee transactions are recorded.
4. Improve administrative procedures and documentation.
5. Assist with time, attendance, and leave administration requirements.
6. Ensure employee data complies with reporting requirements such as EE / BEE / DoL, Remuneration Analysis.
7. Maintain an updated employee filing system for all employee movements.
8. Benefits Administration Processes: Collaborate with benefit administration consultants to ensure the company and employees are well advised on legislation developments pertaining to pension, medical, and risk benefits matters.
9. Ensure employees have access to Employee Benefits Advisory Services.
10. Administer benefit claims as per policies and regulations.
11. Update employee files with the latest beneficiary information.
12. Governance and Risk: Ensure compliance with internal audit requirements of the organisation.
13. Ensure compliance with policies and procedures for clean audits.
14. System compliance with data security and privacy requirements – POPI ACT.
15. Legislative Requirements: Interpret and apply statutory regulations and maintain HRIS system data changes.
16. Advise and guide managers and staff on company policies relating to conditions of employment.
17. Maintain compliance with relevant employment laws and regulations.
18. Facilitate audits/verifications by providing records and documentation to auditors.
19. Reporting: Assist departments with aggregated and analysed data/reports according to stakeholder-specific requirements.
20. Develop and maintain ad hoc reports for timely and accurate data.
21. Provide regulatory reports for BEE, EE, and Remuneration Analysis.
22. People Development: Contribute towards guiding, coaching, and mentoring interns in the department.
23. Customer Service: Assist staff with Employee Information related queries.
24. Provide support with Employee Self Service Portal (ESS) and Manager Self Service Portal (MSS).
25. Conduct monthly/quarterly induction presentations for new employees.
26. Processes: Ensure implementation of Mintek policies and procedures regarding absenteeism.
27. Administration: Maintain employee master data throughout the employee life cycle.
28. Ensure HR admin deadlines related to employee hire, termination, and movements are met.
29. Verify and approve all HR administration data and supporting documentation.
30. Ensure accessible electronic and manual HR records are maintained.
31. Audit: Interact with relevant HR section and Payroll to ensure a clean audit process.
32. Support auditors in verification of discrepancies and queries related to HR administration.

Education:

Minimum: B degree in Human Resources or relevant field. Certificate in Payroll Administration (mandatory).

Ideal: Experience or training in Payroll Administration.

Experience:

3-5 years' experience working with HR information systems & Payroll Inputs. In-depth knowledge of HR business processes. In-depth knowledge of Employee Master Data Administration, Remuneration, and Benefits.

Training:

Minimum: Competent User of Pay Space, IFS, Time and Attendance, Intermediate Ms Office.

Ideal: Functional reporting skills.

Legal:

Minimum: Basic Conditions of Employment, HR Policies and Procedures, Payroll and Leave Management, Time and Attendance, Labour Relations Act, BEE Act, POPI, Employment Equity Act, Skills Development Act.

Knowledge, Skills, and Abilities:

Ability to work with stakeholders such as employees, divisions, management, and external vendors. A high level of expertise and broad knowledge of labour/employment legislation. Excellent analytical skills. Good interpersonal and client-handling skills.

Competency Required:

Strong analytical skills. Strong administrative efficiency. Written and verbal communication skills. Flexibility. Initiative. Organised, thorough, and systematic orientation.