HR Administrator (CPT)

DataFin; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A tourism and hospitality company in Cape Town is seeking an HR Administrator to provide essential support to the HR Department. This role involves responsibilities like employee relations, recruitment, compliance with HR legislation, and management of training files. The candidate should have a relevant qualification and at least 2 years of experience in a similar position. Strong administrative skills and familiarity with HR best practices are essential. Competitive salary and benefits are offered.

Qualifications

• Minimum of 2 years’ experience in the same or similar position.
• Familiarity with Sectoral Determination 6 and 14 advantageous.

Responsibilities

• Provide administrative support to the HR Department.
• Manage access to the Training Files for the employees.
• Conduct regular audits of the VIP database.

Skills

Familiarity with HR legislature

Strong administrative skills

Problem solving

Relationship building

Teamwork

Education

Applicable tertiary qualification in Human Resources or related fields

Job description

Environment

ENVIRONMENT:

PROVIDE administrative support to the HR Department as the next HR Administrator wanted by a Tourism and Hospitality company providing luxury accommodation to join its team. The role will involve employee relations, engagement, recruitment, benefits, legislation, wellness and health and safety programs. You will also ensure that all employee files and other legislative aspects are beyond reproach. Applicants will need a relevant tertiary qualification in Human Resources, or Organisational/ Industrial Psychology, or People Management with at least 2 years’ experience in the same or similar position including being familiar with all Human Resources legislature and amendments.

Duties

Management -

• Maintain positive relationships with the managers and team members of the products and businesses.
• Maintain the company culture, vision, mission and values within all team members and managers.

Operations -

• Provide administrative support to the HR Department.
• Maintain an open-door policy with all employees to improve employee engagement and employee relations.
• Participate in HR networks and community programs.
• Maintain a positive image of the Human Resource Department through social media and WhatsApp communication.

Human Resources -

• Maintain the database for the Skills Development and Training information.
• Assist with maintaining the training manuals within the company.
• Manage access to the Training Files for the employees and ensure that no files go missing.
• Run the Induction Program for all new staff members in Hospitality.
• Track that all probationary reviews with employees are done on time and correctly.
• Track and capture the submission of the HR Status Forms and assist the managers with completion of this form.
• Follow all COIDA cases from submission to completion and keep full records.
• Assist with management of the Employment Equity, Skills Development and BBBEE statutory compliance.

Admin -

• Take ownership of filing and archiving staff files.
• Assist with uniform store administration and distribution of stock.
• Assist the HR team with the scheduling of meetings and ensure that the venue is organized.
• Compile minutes during meetings.
• Assist in the development of company policies and procedures.
• Assist in maintaining the compensation standards set by the company.
• Ensure that the Purchase Order Procedure is followed at all times.
• Ensure that the dress code procedures for your department are in place and that all employees are neat and tidy.
• Ensure that fair and equitable discipline is applied.
• Assist the managers in maintaining their staff files.
• Ensure leave planners and policies are followed.
• Ensure regular communication regarding HR Services to Operational Managers.
• Conduct regular audits of the VIP database and assist Payroll in maintaining it up to date and correct.
• Assist Payroll with the submission of the Pension Fund Withdrawal Forms when required.

*You will be expected to be available telephonically at all times and always have access to read and respond to your emails.

Requirements

Qualifications –

• Applicable tertiary qualification in Human Resources, or Organisational/ Industrial Psychology, or People Management.

Experience/Skills –

• Minimum of 2 years’ experience in the same or similar position.
• Familiar with all Human Resources legislature and amendments.
• Familiarity with Sectoral Determination 6 and 14 advantageous and strong administrative skills.

Attributes

• Able to read, write and converse in English comprehension.
• Problem Solving.
• Creative and Innovative Thinking.
• Influencing Others.
• Relationship Building.
• Teamwork.
• Adaptability and Flexibility.
• Attention to Detail/Quality.
• Ethics and Integrity.
• Tact.
• Coaching and Mentoring.
• Staff Management.
• Strategic Vision.