HR Administrator at Milkor

MILKOR; Cape Town; On-site; ZAR 250,000 - 400,000; Full time

Job summary

A leading company in the aviation sector is looking for an HR Administrator to support its HR department in Cape Town. The role includes managing employee records, assisting with compliance, and ensuring effective HR operations. Ideal candidates will have a relevant degree with at least 3 years of HR administrative experience, strong organizational skills and proficiency in Microsoft Office. A background in the aviation or engineering industries is advantageous, contributing to a dynamic workplace focused on excellence.

Qualifications

• Minimum of 3 years' experience in an HR administrative or coordinator role.
• Strong understanding of South African labour legislation.
• Ability to manage confidential information with professionalism.

Responsibilities

• Manage employee records and ensure compliance with data protection regulations.
• Facilitate onboarding by preparing documentation and ensuring completion.
• Assist during disciplinary and grievance processes with accurate record-keeping.

Skills

Communication skills

Organizational skills

Attention to detail

Microsoft Office proficiency

HR Systems familiarity

Education

National Diploma or Degree in Human Resources Management or Industrial Psychology

Tools

SAGE Self Service (SSS)

Job description

Role Summary

The HR Administrator is responsible for supporting the HR department in delivering efficient, compliant, and effective administrative services. This role plays a key part in ensuring the integrity of employee records, assisting with legal and compliance requirements, and contributing to smooth HR operations including leave and attendance management, probation reviews, and personnel file management.

Key Responsibilities

• Employee Records Management
• Maintain accurate and confidential personnel files (CVs, IDs, qualifications, contracts, etc.).
• Ensure secure storage and compliance with data protection regulations.
• Leave & Attendance Administration
• Manage the leave tracking system and ensure accurate recording of all leave types.
• Communicate with employees and managers regarding leave balances, approvals, and queries.
• SAGE Self Service (SSS) Support
• Administer the SSS platform for leave applications, personal information, and HR documents.
• Troubleshoot user issues and escalate where necessary.
• Foreign National Employee Records
• Maintain up-to-date records of visas, work permits, and identification documents.
• Track expiry dates and support renewal processes.
• HR Documentation & Templates
• Manage and update HR templates (e.g., contracts, warnings, probation reviews) in line with policy and legislation.
• Assist in drafting and formatting various HR documents.
• Industrial & Labour Relations Support
• Provide administrative support during disciplinary, grievance, and consultation processes.
• Keep accurate records of IR cases and hearings.
• Probation Reviews
• Coordinate probation review timelines and documentation.
• Conduct reviews in collaboration with managers and ensure follow-up actions are recorded and filed.
• Onboarding Administration
• Facilitate onboarding by preparing documentation and ensuring all steps are completed.
• Maintain records of onboarding activities.
• HR Communication & Memos
• Draft and distribute internal HR communications, ensuring clarity and consistency.
• UIF Claims & Maternity Documentation
• Prepare UIF documentation for SEESA and maternity claims (forms, medical proof, timelines).
• Liaise with Payroll, track submissions, and update leave records accordingly.
• Employment Equity & BBBEE Compliance Support
• Gather and verify employee demographic and training data for EE reporting.
• Assist with compiling HR-related documentation for BBBEE audits.
• Procurement Administration (HR-related)
• Initiate purchase orders, gather vendor details, and ensure budget alignment.
• Submit, track, and maintain accurate records of POs and payments in coordination with Procurement and Finance.
  
  

Requirements

• National Diploma or Degree in Human Resources Management or Industrial Psychology.
• Minimum of 3 years' experience in an HR administrative or coordinator role.
• Experience in the aviation or engineering industries will be advantageous.
• Proficient in Microsoft Office, particularly Word, Excel, and Outlook.
• Familiarity with HR systems, especially SAGE Self Service (SSS), is highly beneficial.
• Sound understanding of South African labour legislation.
• Strong administrative, organisational, and communication skills.
• Ability to manage confidential information with professionalism and discretion.
• High attention to detail and a proactive, independent work ethic.
• Own reliable transport is advantageous.