HR Administrator

Bluespec Holdings; Randburg; On-site; ZAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated HR Administrator to ensure efficient new starter administration and support disciplinary procedures. This role involves managing employment contracts, compiling monthly HR reports, and conducting audits on employee files. The ideal candidate will have a strong background in HR administration and a keen eye for detail. Join a dynamic team where your contributions will enhance the HR function and support the overall success of the organization. If you're passionate about HR and compliance, this is the perfect opportunity for you to make a difference.

Qualifications

• Experience in HR administration and compliance with company policies.
• Knowledge of disciplinary and grievance procedures.

Responsibilities

• Ensure accurate completion of new starter administration.
• Provide support with disciplinary and grievance procedures.
• Complete month-end HR reports and audits.

Skills

HR Administration

Data Accuracy

Disciplinary Procedures

Report Compilation

Education

Degree in Human Resources

Relevant HR Certifications

Job description

Job Responsibilities

1. Ensure timeous and accurate completion of new starter administration.

• Check for accuracy of data on the “Authorisation to Employ” document and correct if not.
• Confirm that the previous incumbent has left/resigned and that payroll has been notified.
• Obtain relevant signature of approval on the “Authorisation to Employ”.
• Request supporting documents and policies from Branch HR administrator.
• Complete relevant checks on prospective employees.
• Produce letters of appointment and contracts according to company standards.
• Manage employment contracts administration.

Provide support and assistance with the Disciplinary and Grievance Procedures.

• Schedule meetings with labour consultants to chair disciplinary enquiries.
• Obtain relevant information regarding the transgression from Line or branch administrator to prepare notification of hearing.
• Send notification of hearing to branch HR administrator and Line.
• Load outcome on the HR system.
• Follow up on escalated cases to CCMA / DRC and liaise with labour broker regarding dates.
• Ensure communication of hearing outcomes by Line Manager and payroll action.

Ensure timeous and accurate completion of month-end reports.

• Monthly HR reports completion.
• Oversee and assist with ad hoc report compilation where necessary.
• Conduct audits on employee files and general information on an ad hoc basis.

Ad hoc functions

• Update and create job titles and codes, ensuring correct skill levels are linked to each.