Hr Administrator

Oxyon Human Capital Solutions; Johannesburg; On-site; ZAR 250 000 - 450 000; Full time

Job summary

An established industry player is seeking a dedicated HR Administrator to support the HR Manager and CEO in delivering comprehensive HR services. This role involves fostering positive employee relations, overseeing recruitment, managing onboarding processes, and ensuring compliance with HR policies. You will play a crucial part in enhancing employee engagement through various initiatives and maintaining accurate HR records. If you are passionate about human resources and eager to contribute to a thriving workplace culture, this opportunity is perfect for you.

Qualifications

• Minimum 1 year experience in Industrial Relations and HR administration.
• Proficient in SAGE and Microsoft Office with strong document writing skills.

Responsibilities

• Assist HR Manager and CEO with comprehensive HR administration services.
• Oversee recruitment process and maintain accurate HR records.

Skills

Industrial Relations

Document Writing

Interpersonal Skills

Communication Skills

Confidentiality

Organizational Skills

Flexibility

Ability to Work Under Pressure

Education

Relevant HR Qualification

Tools

SAGE

Microsoft Office

Job description

To assist the HR Manager and CEO in providing a comprehensive HR administration service.

To build and maintain a good working relationship with stakeholders and employees to enhance a healthy employment relationship by acting as a primary contact for all employees to the Human Resources Department.

To provide an effective Human Resources administration for the organisation.

To co-ordinate HR recruitment process.

To ensure accurate HR records on all employees.

To provide HR reports as required.

Main Responsibilities

Policies and Procedures :

1. Update and maintain the HR manual.
2. Develop, implement and manage HR documents, including policies, procedures and forms.

Recruitment and Selection :

1. Oversee the recruitment process from job advertisements to interview facilitation.

On-boarding and Induction :

1. Administer the onboarding process, including contract signing, offer letters, and pre-employment checks.
2. Conduct induction sessions for new and existing employees to clarify responsibilities.
3. Schedule and coordinate probation review meetings with employees and managers.
4. Maintain the employee database and HR records, ensuring accurate staff details, contract amendments, and supporting documents.

Leave Management :

1. Monitor employee compliance with the leave policy and report non-compliance to the GM.
2. Compile and present monthly leave reports to management.

Labour Relations :

1. Address employee inquiries and provide management consultations.
2. Manage workplace misconduct by:
3. Facilitating internal disciplinary hearings and corrective counseling.
4. Issuing disciplinary notices and documenting outcomes.
5. Act as a liaison between management and employees.

Staff Engagement :

1. Foster a positive company culture through engagement and wellness initiatives, including newsletters, uniforms, birthdays, team-building events, corporate gifts, and social responsibility programs.
2. Conduct HR surveys to enhance employee engagement and report findings to management.

Time and Attendance :

1. Serve as the primary contact and system administrator for time and attendance queries.
2. Ensure full implementation and management of the biometric system.

Training and Skills Development :

1. Facilitate HR inductions and awareness training.
2. Maintain and update the training matrix to identify skills development needs.
3. Implement training programs and development plans, ensuring follow-ups as needed.
4. Prepare and submit BEE, SDL, and WSP / ATR documentation.

Performance Management :

1. Facilitate performance evaluations meetings.
2. Oversee performance management processes using Sage300.

Additional Duties :

1. Prepare, submit, and monitor payment requisitions for department purchases.
2. Perform any other duties as assigned by the line manager.

Qualifications & Experience :

1. Proven 1 year (minimum) experience in Industrial Relations.
2. Proven experience in writing documents (policies and procedures).
3. Proven experience in working with SAGE.
4. Computer literacy (any HR software, Microsoft Office).

Knowledge and Skills :

1. Basic knowledge of the labour laws.
2. Ability to maintain high levels of confidentiality.
3. Interpersonal skills with good communication skills (verbal and written).

Special Categories :

1. Flexibility to work outside hours where required to meet implementation deadlines.
2. Ability to work under pressure and adhere to deadlines.
3. No criminal record.
4. Clear credit standing.
5. Tact and diplomacy.
6. Organizational skills, be able to prioritize.
7. Ability to work under minimal supervision.