HR Administrative Officer

Absa Group; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading financial institution in Johannesburg seeks a Human Resources Specialist to provide expert HR advice and support. Responsibilities include managing organisational structure, handling payroll administration, and being a super user of HR portals. The ideal candidate will hold a Further Education and Training Certificate and have experience in HR processes. This role offers growth opportunities within a prominent organization.

Qualifications

• Experience in HR processes and systems.
• Ability to guide and train staff on HR tools.
• Proven track record in managing payroll processes.

Responsibilities

• Perform checks on the accuracy of the org structure on SAP.
• Act as the MyHR Portal super user.
• Assist with payroll administration and special leave requests.

Skills

Organisational Management

HR Portal Navigation

Client Query Management

Education

Further Education and Training Certificate in Human and Social Studies

Tools

SAP

MyHR Portal

Job description

Overview

Empowering Africa’s tomorrow, together…one story at a time. With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group. Job seekers can access the My Career Development Portal for guidance, tools and support to unlock potential. You are Absa. You are possibility.

Job Summary

To provide specialist Human Resources advice and support that meets business requirements, through the execution of predefined objectives as per agreed SOPs.

Job Description

• Self-Service and Organisation Management: perform checks on the correctness of the org structure on SAP on a monthly basis and communicate results to the responsible HRBP.
• Proactively drive accuracy for OM within a specified area to deliver organisational and position management structures reflective of business requirements and in line with Global Principles.
• Act as the MyHR Portal super user to guide, coach and train the OMDs, HRBPs & Line Managers with HR Portal initiatives and respond to portal queries with appropriate support documents.
• Respond to client queries and refer to portal support documents where appropriate.
• Assist BU OMDs, HRBPs & Line Managers with OM queries; alert or escalate concerns or clarities on the OM process or systems.
• Secure approval for bulk OM changes and prepare/complete mass upload templates for major data changes; submit to OM/EDM (e.g., bulk data changes).
• Champion HR processes in the cluster/business supported; act as a super user to facilitate understanding of processes, tools, portal, roles and responsibilities.
• Highlight and escalate service delivery issues related to HR processes and systems.
• Ensure Line Managers action people moves and changes by enabling them to use the MyHR Portal.
• Maintain org structure on SAP regularly (reporting lines, SODUKO principles).
• Resourcing: Obtain new employee and EX numbers for all Temp/Contractor employees from Payroll and provide to Hiring manager/requester.
• Capture risk assessments on MIE for AFS advisor assistants for WIMI; take fingerprints for BARC appointments where required; assist with permanent-to-temporary conversions.
• Payroll Administration and Reward: issue certificate of service; manage cancellation of special benefits when employees transfer; draw and share long service lists; assist with pension contributions and tax changes; explain payroll cut-off times to line managers and employees; support special leave requests.
• Manage the exit process in coordination with stakeholders; provide exit documentation; assist in reassignments and onboarding queries (e.g., Bankmed option queries).
• Monitor employment contracts due to expire; guide stakeholders through renewal, termination and rehire processes; assist with IRP5 requests via Payroll; support staff to retrieve IRP5s on MyHR Portal.
• Ensure form quality for processing; check payroll forms for accuracy (cost assignment, etc.); manage manual forms during system downtime.
• Governance & Managing HR Environment: support line managers on maternity leave processes; save documentation in EDM; maintain 100% adherence to policies, procedures, regulatory and SOX requirements.
• Assist with obtaining employees’ tax reference numbers when requested; perform weekly checks of Employee Data/MI on SAP and report to HRBP/Line Manager.
• Action data corrections from OMDs, HRBPs and Line Managers; ensure proper linkage of functional indicators to Org Units; complete ad hoc data changes to maintain data integrity.
• Support the Cluster HR Ops Manager to resolve issues highlighted in exception reports; verify that Org Units have a Chief Position linked; obtain MI reports as required to validate changes.

Education

Further Education and Training Certificate (FETC): Human and Social Studies (Required)