Household Manager and Personal Assistant

Job Title : Household Manager and Personal Assistant

Job Description :

Our client is a dynamic Clifton based family with a toddler and busy schedules which often includes extensive travel. Our client’s household operates with efficiency thanks to a dedicated team of staff and numerous moving parts that require seamless coordination and management. Our client is seeking a highly organized and versatile Household Manager & Personal Assistant to oversee efficient operation of their private residence. The ideal candidate will manage household staff, coordinate maintenance, and assist with a wide range of administrative and personal tasks. The position requires flexibility, strong multitasking skills, and a proactive approach to ensure smooth day-to-day operations.

Responsibilities :

• Ensure smooth running of day-to-day operations.
• Oversee household staff including housekeepers, general workers, and nannies.
• Ensure high quality of work from each team member.
• Create and implement task sheets and schedules for staff.
• Coordinate and oversee maintenance and repairs.
• Oversee care of the garden.
• Liaise with suppliers and contractors for various household needs.
• Assist with organization of household items and cupboards.
• Arrange vehicle services and renew licenses as needed.
• Ensure guests rooms are prepared and maintained according to standards.
• Assist with running multiple properties.
• Run errands and handle online / in-store shopping and returns.
• Source products and services as required.
• Assist with monthly budgeting and manage payments, invoices and bank statements.
• Keep track of working hours, overtime, and leave for household staff.
• Manage schedules, calendars, and organized meetings and appointments.
• Screen calls and correspondence.
• Make travel arrangements and assist with personal and professional tasks.
• Conduct research and compile information as needed.
• Maintain confidentiality and discretion in all matters.
• Coordinate small private events.
• Assist with house and pet-sitting.
• Pack & unpack for trips as required.

Requirements :

• Must live within a 30km range of Clifton.
• Proven experience as a Household Manager, Personal Assistant, or similar role in a private residence, guesthouse, or hotel.
• Must have own vehicle and Valid driver’s license and a clean driving record.
• Ability to prioritize tasks, manage time efficiently, and maintain order in a busy environment.
• Clear and effective communication with family members, staff, suppliers, and contractors.
• Capacity to handle unexpected situations calmly and find effective solutions.
• Thoroughness in completing tasks and ensuring all aspects are handled meticulously.
• Willingness to adjust plans and schedules to accommodate changing needs and unforeseen events.
• Ability to work independently and proactively solve problems.
• Proficiency with basic computer software and ability to learn systems quickly.
• Ability to always maintain confidentiality and exercise discretion.
• Trustworthiness and reliability are essential.
• Knowledge of childcare practices and pet care is a plus.
• Good physical health.
• Experience in the hospitality industry is preferrable.
• Work Hours : 8am-5pm (with some flexibility required)

Salary to be discussed if an interview is requested with candidate.