Hospital Ward Administration Specialist

Clinix Health Group (Pty) Ltd; Sebokeng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Clinix Naledi Nkanyezi Private Hospital in Sebokeng seeks an administrative support officer to assist the Unit Manager and the nursing team, ensuring accurate patient statistics, stationeries, stock control, and clean records. You will answer calls, prepare reports, reconcile the SAP system with daily theatre and patient data, maintain the patient register, and print checklists.

Requires NQF 5 nursing qualification, computer literacy, SAP experience, stock control, ICD-10/CPT coding ability, and

Qualifications

• NQF 5 / Relevant Nursing Qualification required.
• Computer literacy required.
• SAP experience required.
• Stock control experience required.
• ICD 10 Code and CPT coding ability required.
• 2 years administration experience required.

Responsibilities

• Answer and attend to in-bound calls in a professional and friendly manner.
• Assist the Unit Manager with drawing patient statistics/reports as necessary.
• Maintain the patient register (patient list and white board) up-to-date by documenting theatre cases and reconciling with SAP every 2 to 4 hours.
• Ensure daily availability of patient stickers.
• Establish and maintain an accurate filing system of all relevant documentation.
• Print new checklists at the beginning of each month for fridges, emergency blood, emergency trolley and environmental purposes.
• Order stationery on allocated days and inform Unit Manager of stock issues.
• Compile the diet list with nursing staff and ensure it is signed off by the Unit Manager.
• Complete maintenance requisitions and follow up daily; ensure Unit Manager signs off.
• Maintain notice board, ensure current and neat appearance.
• Perform any reasonable administration task per Unit Manager instructions.
• Review Occupancy list on the approved system.
• Compare charge sheets with number of patients daily.
• Capture materials from charge sheets; scan barcodes as needed.
• Stamp charge sheets and note discrepancies; escalate over-billings to Pharmacy.
• Capture all services (gas, equipment) from charge sheets in the system.
• Retain charge sheets with unavailable stock.
• Complete checklists per Accounts Checklist and sign/date once done.
• Request Unit Manager/Senior-in-Charge to complete Charge Checklist on discharged files.
• Complete Ward Discharge Control Register with patient information.
• Take discharged files to Billing Auditor Department.
• Follow up with Pharmacy on unavailable stock to complete discharged files and address corrections.
• Assist in cycle counts for the ward.
• Ensure all delivered stock is bar-coded.
• Submit credits to Pharmacy and assist Unit Manager with stock credits before billing.
• Maintain adequate stock levels in ward.
• Facilitate pharmaceutical stock audit with stock controllers bi-monthly.

Skills

Computer literacy

Stock control

ICD-10/CPT coding

Education

NQF 5 / Relevant Nursing Qualification

Healthcare professional qualification

Finance-related qualification

Tools

SAP

Job description

Clinix Naledi Nkanyezi Private Hospital in Sebokeng seeks an administrative support officer to assist the Unit Manager and the nursing team, ensuring accurate patient statistics, stationeries, stock control, and clean records. You will answer calls, prepare reports, reconcile the SAP system with daily theatre and patient data, maintain the patient register, and print checklists.

Requires NQF 5 nursing qualification, computer literacy, SAP experience, stock control, ICD-10/CPT coding ability, and