Hospital Secretary

Life Healthcare Group; Gauteng; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A vacancy for a Management Secretary at Life Healthcare in Gauteng involves providing essential secretarial and administrative support to the Hospital Manager. The ideal candidate will exhibit strong communication and organizational skills, proving proficient in MS Office and capable of managing various administrative tasks effectively.

Qualifications

• Minimum of 4 years secretarial experience required.
• Proven proficiency in MS Office applications necessary.
• Good language and grammar skills emphasized.

Responsibilities

• Manage diary and schedule for the Hospital Manager.
• Prepare and format documents using MS Word and MS Excel.
• Coordinate travel and organize meetings and conferences.

Skills

Attention to detail

Interpersonal skills

Time management

Education

Secretarial Diploma

Tools

MS Office

Job description

A vacancy exists for a Management Secretary at Life The Glynnwood Hospital, reporting to Hendrik Swartz, Hospital Manager.

The successful candidate will be responsible for providing comprehensive secretarial and administrative support to the Hospital Manager and management team.

Key Responsibilities

1. Diary management
2. Typing and formatting correspondence and documents in MS Word
3. Creating and updating spreadsheets in MS Excel
4. Designing presentations in MS PowerPoint
5. Managing and maintaining an efficient filing system
6. Taking minutes at meetings and maintaining accurate records
7. Coordinating travel arrangements
8. Handling telephonic inquiries
9. Organizing meetings, interviews, functions, and conferences
10. Interfacing professionally with internal and external stakeholders
11. Managing mail, courier services, and general administrative duties

Requirements

• Secretarial Diploma (advantageous)
• Minimum of 4 years secretarial experience
• Proven proficiency in MS Office
• Accuracy, speed, and attention to detail
• Good language and grammar skills
• Excellent interpersonal skills
• Ability to work under pressure in a changing environment

Competencies

• Problem-solving, analysis, and judgment
• Resilience and adaptability
• Professionalism and technical proficiency
• Excellence orientation
• Relationship building
• Customer responsiveness
• Organizational awareness
• Action orientation
• Ethical behavior

Closing date: Friday, June 13. Internal applicants should discuss their application with their line manager prior to applying. External candidates are also encouraged to apply.

Download the application form and email it to the contact specified in the advertisement.

Life Healthcare is an Equal Opportunity Employer.

Only shortlisted candidates will be contacted. If you do not hear within two weeks of the closing date, consider your application unsuccessful.