HOIO - Business Support Officer

British High Commission Pretoria; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

The British High Commission in Pretoria is seeking a capable individual to provide essential business support. This role encompasses financial record maintenance, procurement, and team management, requiring flexibility and strong communication skills. With a focus on stakeholder engagement, the position plays a critical part in supporting operational tasks across Africa. Candidates should be proficient with Microsoft Excel and demonstrate a robust administrative background.

Qualifications

• Excellent oral and written communication skills.
• Experience in Finance and administrative work in a similar environment.
• Must hold a valid driving licence.

Responsibilities

• Maintain and update financial records.
• Procure consumables for the project.
• Manage key stakeholder relationships.

Skills

Communication

Attention to Detail

Analytical Skills

Multi-tasking

Team Working

Tools

Microsoft Excel

Microsoft Office

Job description

The main function of this position is to provide business support to enable Home Office International Operations in South Africa to meet its operational mandated taskings and responsibilities.

This may include the line management of staff, the upkeep of a fleet of vehicles, procurement, finance tracking, auditing, Monitoring Evaluation & Learning reporting and other key administrative duties. The role will require a great deal of flexibility, with the necessity to occasionally work out of normal office hours and at weekends, with travel throughout Africa and other locations as required. The successful candidate will have to be flexible, resilient to change, be able to work on their own and as a team, manage stakeholder engagement, have a working knowledge of Microsoft Excel, power point and be able to work in a fast paced and agile environment.

Roles and responsibilities:

• Support the HOIO Project Lead and HOIO Regional Manager.
• Maintaining records of training, vetting records and asset management.
• Maintain and update accurate financial records in support of HOIO and FDCO budget management and procurement processes.
• Maintenance and accurate recording of monthly/annual budgets.
• Management of maintenance of HOIO funded vehicles, insurance and monthly checks/repairs.
• Procurement of all consumables for the project.
• Co-ordinate and deliver effective administration to HOIO Project Team. Include booking flights, accommodation and providing logistical support to training events, workshops and conferences.
• Assist HOIO Project lead in arranging and delivering of training.
• Direct liaison with key stakeholder.
• Preparing official letters, recording meetings and arranging calls.
• Office and asset management.
• Manage key stakeholder relationships.
• Establish and work closely with other HOIO project officers across the region.
• Regional travel to conduct assurance and compliance visits to project sites.
• Carry out ad-hoc tasks to ensure efficiency and support to the wider team as and when required.

Resources managed (staff and expenditure):

Potential line management of up to 4 staff

Manage a monthly budget of £40,000.00

Essential qualifications, skills and experience

• Excellent oral and written communication skills
• Ability to quickly and accurately input data and have a good knowledge of spreadsheets
• Good attention to detail
• The successful candidate will demonstrate the ability to work effectively within a team
• Experience in Finance and administrative work in a similar environment
• Excellent hands-on knowledge of Microsoft Excel and other Microsoft Office software
• Good analytical and team-working skills
• Ability to multi-task and support multi-faceted teams in a shared environment
• Ability to effectively communicate with internal and external stakeholders, verbally and in writing
• Precision in implementing tasks, meticulous attention to detail
• Must hold a valid driving licence