Health, Safety and Environmental (HSE) Administrator

Company Description

SGS is the world’s leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of 99,500 dedicated professionals. With over 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance, and sustainability.

MAIN PURPOSE OF THE JOB

Implement and coordinate a Health, Safety and Environmental system in accordance with Legal, regulatory, client and SGS OIMS requirements and systems.

RESPONSIBILITIES

• Implement and maintain a Health, Safety and Environmental system within Randfontein;
• Ensure that Randfontein fully comply with Legal, regulatory, client and SGS OI Management systems;
• Provide shop floor level safety, health, environment related training to all Randfontein staff;
• Ensure that risk assessments are available, updated and monitored for all Randfontein areas;
• Ensure that a SHE inspection program exists, inspections distributed as required, controlled, and signed off by relevant Managers;
• Perform monthly spot checks on all completed inspections in the Randfontein areas;
• Perform weekly housekeeping inspections in alternative sections in the Randfontein areas;
• Responsible for the administration of Chemwatch. Ensure that updated HCS lists are available and the relevant MSDS are uploaded onto Chemwatch. Ensure that up to date MSDS documents are available in all areas, ensure that all staff are trained on the relevant MSDS documents;
• Assist with compiling of documents (forms, procedures, competence modules etc) for Health, Safety and Environmental;
• Ensure that a PPE survey is performed annually, and PPE Need analysis forms completed for all work processes;
• Ensure that the control of PPE is appropriately issued, monitored, and requirements are updated in accordance with the Health, safety and environmental protocols;
• Assist with SHE violations and disciplinary procedures;
• Adhere to Randfontein and OI KPI requirement for monthly reporting of SHE information to Minerals OI;
• Responsible for the administration of Crystal. Ensure that all hazards, near-misses, incidents are reported onto Crystal. Ensure that all forms on Crystal are closed out within reasonable time frames on Crystal;
• Form part of all incident investigations on Randfontein site;
• Ensure that all deficiencies are reported to relevant departments for corrections;
• Ensure that all contractors performing any tasks within Randfontein have been inducted, and ensure that the Safety Files are up-to-date and kept current;
• Ensure that a Lead Program is introduced in all Fire Assay areas;
• Ensure medical surveillance and Biological monitoring for all staff at Randfontein is done as required, and medical registers are kept up to date;
• Ensure that Emergency Team members are appointed and trained as per requirements;
• Form part of the SHE Committee meeting, assist with the secretarial functions to ensure that minutes are kept, and communicated to all staff within a reasonable time frame;
• Ensure that all NNR requirements for the site are adhered to in accordance with requirements as per NNR documents, COR152;
• Perform any other reasonable tasks as assigned by Laboratory Manager and Minerals OI HSE Manager.

SPECIFIC AUTHORITIES

• Monitor compliance of all staff to the standard SGS Health and Safety protocols and issue appropriate sanctions in case of non-compliance;
• Monitor and report all non-compliance of SHE reporting deadlines and schedules;
• Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action;
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action;
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

Qualifications

Education

• Matric (Grade 12)
• Diploma in Safety Management

Experience

• 7 Years administrative experience
• Advanced Microsoft software experience
• Quality and safety management system experience will be an advantage.

Competencies

• Outstanding Attention to detail: Double checks the accuracy of information and work product. Expresses concern that things be done right, thoroughly or precisely.
• Effective planning and organization: Anticipates obstacles realistically when planning. Keeps clear, detailed records of own or other’s activities related to the accomplishment of stated objectives. Determines priorities and allocates time and resources effectively.
• Effective computer skills: Comprehension of systems function and utilization thereof.
• Concern for order and quality: Reflects an underlying drive to reduce uncertainty in the surrounding environment. It is expressed in such forms as monitoring and checking work or information, insisting on clarity of roles and functions, etc.
• Concern for the well-being of staff members: Displays a need to work in an environment that is safe and environmentally friendly. Encourages staff to report incidents or near-misses thereby minimizing the risk of potential injury.
• Customer service orientation: Desire to help or serve customers, meet their needs. It means focusing one’s efforts on discovering and meeting customer needs.
• Flexibility: Ability to adapt to and work effectively within a variety of situations and with various individuals or groups. Flexibility entails understanding and appreciating different and opposing perspectives on an issue, adapting one’s approach as the requirements of a situation changes and changing or easily accepting changes in job requirements.