Head of Procurement Governance and Contracts Management

International Facilities Services Limited; Umhlanga Rocks; On-site; ZAR 900,000 - 1,500,000; Full time

Job summary

International-Facilities-Services-Limited is seeking a Senior Procurement Governance Manager to own the control environment for procurement, policy framework, compliance and contract lifecycle governance across IFS Africa. You will ensure rapid, compliant sourcing while maintaining strong risk, legal and audit discipline.

You will design and maintain procurement standards, manage delegated authorities, and embed due diligence, ethics and third-party risk controls.

Qualifications

• Bachelor’s degree in Procurement, Supply Chain, Law, Commerce, Risk or equivalent.
• CIPS/MCIPS qualification advantageous.

Responsibilities

• Own the procurement policy, procedures and governance calendar.
• Translate requirements into practical procurement controls for markets.
• Own procurement compliance testing and remediation actions.
• Establish contract lifecycle governance from intake to closure.

Skills

Procurement governance

Risk management

Policy development

Auditing

Stakeholder management

Leadership

Education

Bachelor’s degree in Procurement/Supply Chain

CIPS/MCIPS

Tools

SAP Ariba

ERP systems

Microsoft Excel

Job description

Purpose of the Role

1. Own the procurement control environment, policy framework, compliance assurance and contract lifecycle governance so that IFS Africa can buy quickly and commercially while maintaining strong risk, legal and audit discipline.
2. The role covers procurement policy, delegated authority controls, sourcing governance, compliance monitoring, contract lifecycle governance, audit readiness and procurement risk.

Key Responsibilities

2.1. Key Accountabilities

• Design and maintain the procurement policy, procedures, standards, templates and governance calendar.
• Translate Group requirements and local legislation into practical procurement controls for each market.
• Own procurement compliance testing, exception management, corrective actions and management reporting.
• Establish contract lifecycle governance from intake and review through signature, obligation tracking, renewal and closure.
• Maintain the procurement risk and controls register and coordinate remediation of audit findings.
• Define approval pathways and ensure sourcing, single-source and deviation decisions are supported by adequate evidence.
• Partner with Legal on contracting standards, risk clauses and escalation of material contractual exposures.
• Embed supplier due diligence, conflict-of-interest, sanctions, ethics and third-party risk controls.
• Train procurement and business stakeholders on policy, Levels of Authority, contracting and compliant buying practices.
• Provide independent governance challenge without creating unnecessary bureaucracy or cycle-time delays.

2.2. Decision Rights

• Set procurement control standards.
• Stop or accelerate materially non-compliant transactions.
• Approve governance deliverables within the Levels of Authority.
• Recommend policy exceptions and remediation actions.

2.3. Governance & Risk

• Protect competition integrity, confidential information and audit evidence.
• Ensure controls are proportionate to risk and that exceptions are formally approved and traceable.

2.4. World-Class Function Expectation

• Build a control environment that is digitally enabled, risk-based and embedded in workflow, with clear preventive and detective controls rather than retrospective policing.

2.5. Digital & Data Expectation

• Use approved procurement technology, structured data and digital workflows as the default way of working.
• Maintain high-quality data at source and actively identify automation opportunities.

2.6. Key Interfaces

• Strategic Sourcing Executive, CFO, Legal, Internal Audit, Risk, Finance, HSSE, IT, HR, market leadership, budget owners and suppliers.

2.7. Team Management

• Lead and develop staff within the context of the applicable labour legislation.
• Monitor staff performance and provide regular feedback, including informal and formal staff appraisals.
• Coach and support staff where necessary to achieve objectives.
• Manage staff administration issues, including leave, time management and interaction with the wider business.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Champion staff training and development through the utilisation of available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.

2.8. Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

Qualification and Experience

• Relevant bachelor’s degree in Procurement, Supply Chain, Law, Commerce, Risk or equivalent.
• CIPS/MCIPS, contract management, compliance or governance qualification advantageous.
• 8 to 12 years’ experience in procurement, governance, contracting, risk, audit or compliance, with leadership responsibility in a complex organisation.
• Valid Code EB drivers' licence
• Willingness to travel to the sites across Sub-Saharan Africa.

Preference will be given to internal applicants and appointments that support the achievement of our Employment Equity and Affinitve Action goals