Head: Academic Operations

Vega School; Gqeberha; On-site; ZAR 400,000 - 500,000; Full time

Job summary

A prominent educational institution in Gqeberha is seeking a Head: Academic Operations. The successful candidate will oversee academic delivery, ensure policy compliance, and manage student support operations. Applicants should have a minimum of 5 years management experience and 4 years in academic operations. The role offers competitive salary and lifelong learning opportunities, alongside a supportive work environment.

Benefits

Lifelong learning through LinkedIn Learning

Staff and family discounts

Incentive bonus structure

Provident fund contributions

Birthday vouchers

Competitive annual leave

Qualifications

• Minimum of 5 years management experience.
• 4 years academic operations experience.

Responsibilities

• Manage academic delivery and compliance on campus.
• Oversee quality assurance and implementation of policies.
• Ensure student operational needs are met.

Skills

Interpersonal skills

Problem solving

Financial analysis

Public speaking

Leadership

Time management

Education

Advanced Diploma or Bachelor's Degree (NQF Level 7)

Postgraduate qualification

Job description

Direct Reporting Line

Deputy Campus Head

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE's Varsity College, Nelson Mandela Bay Campus has a vacancy for a Head: Academic Operations.

Duties And Responsibilities

Quality Assurance

• Manages the academic delivery on campus in collaboration with the Head: Academic
• Oversees the implementation of academic and related policies.
• Ensures compliance (policy and other) within all areas of academic operations
• Maintains and develops relationships with all stakeholders including students, parents, lecturers and other staff and ensures resolution of queries within a committed time frame
• Approves all departmental documentation distributed to student and external stakeholders in line with the approval process of the brand
  
  

Operational Programme Management

• Works closely together with Head: Student Experience and Head: Academic in all areas of responsibility to maintain open communication regarding programme delivery and the student and lecturer experience e.g. at risk meetings
• Highlights any challenges found in relation to programme material and assessments with the outcome of achieving an improved student and lecturer experience
• Ensures proper sign off of all students eligible for graduation in line with the required standards for the qualification
  
  

Student Support

• Ensures the operational needs of a student are handled timeously and are responded to by the relevant Academic Operations staff in accordance with a student centred approach
• Represents the Academic Operations department on the VC Voice Committee
• Responsible for student retention in collaboration with the Head: Academic
  
  

Independent Contractor (Lecturer & Invigilator) Operational Support

• Management of any liaison with the Academic team regarding any lecturer concerns which may arise from student consultations
• Ensures all lecturer requirements are met regarding the operational delivery of programmes in conjunction with the various Centres of Excellence
• Works closely with the Head: Academic in ensuring lecturer allocations are completed timeously so the timetabling process may begin in accordance with the timelines that support the timetabling project in line with programme start dates
• Holds the role of 2nd line approver for all invigilator claims/timesheets
  
  

Departmental Management

• Manages operational reviews and guides the process of identifying and correcting areas of operational risk
• Co-ordinates The Independent Institute of Education (The IIE) requests, e.g. implementing a policy change
• Assists the Head: Academic in the compilation of the academic operations budget regarding allocation of groups in relation to campus targets and the accommodation schedule
• Responsible for campus compliance in respect of Group Internal Audits or any other audit which may present operational compliance and manages improvement plans
• Performs general management duties including managing staff performance, overtime, staff leave and staff morale etc
• Manages Academic Operations meetings including drawing up agendas and chairing the Academic Operations meetings
• Manages focus group sessions with the different centres where challenges and improvements on existing processes are discussed
• Responsible for the efficient running and service delivery of the various Centres of Excellence as well as to ensure that all student queries are resolved in a timeous and efficient manner
• Ensures that all policy updates are communicated to the Student Relations Relations Centre and that students are informed accordingly
• Responsible for providing training and onboarding of new and existing staff within the Centres of Excellence (where applicable)
• Recruits staff for all Centres of Excellence (where applicable)
• Implements strategies to accommodate growth, improved student experience and eliminate risk within Academic Operations
• Ensures compliance to The Protection of Personal Information Act (POPIA) legislation relevant to the Academic Operations department
• Acts as an Investigating Officer in investigating any complaints of a disciplinary nature
  
  

Competencies Required

• Excellent interpersonal and communications skills
• Problem solving skills
• Financial analysis
• Public speaking/presentation skills
• Best suited to a friendly, organised person who works accurately and is able to handle pressure
• Leadership skills
• Time management skills
  
  

Minimum Qualification Requirements

• Minimum of Advanced Diploma or Bachelors Degree (NQF Level 7)
• Postgraduate qualification advantageous
  
  

Minimum Work Experience Requirements

• Minimum of 5 years management experience
• 4 years academic operations experience
  
  

Salary

• Competitive salary commensurate with experience.
  
  

Benefits

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.
  
  

Application Response

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.
  
  

Technical Support

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs
  
  

The IIE Varsity College, IIE Vega and IIE MSA is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.