Half-day Accountant / Senior Bookkeeper

RecruitMyMom; Randburg; On-site; ZAR 200,000 - 300,000; Part time

Job summary

A creative company in the music industry is seeking a dedicated Accountant/Senior Bookkeeper for a half-day role. The ideal candidate should have at least 5 years of relevant experience, proficiency in Xero, and a strong understanding of South African tax legislation. Responsibilities include managing bookkeeping tasks, payroll processing, and generating financial reports. This position offers a supportive environment and the chance to contribute to a dynamic team.

Qualifications

• Minimum of 5 years' experience in a similar role.
• Strong understanding of South African tax legislation.
• Ability to manage sensitive information.

Responsibilities

• Perform full bookkeeping functions up to trial balance.
• Assist with monthly payroll processing.
• Generate weekly financial reports.

Skills

Analytical skills

Problem-solving skills

Communication skills

Xero proficiency

Education

Degree in Accounting or Finance

Formal qualification in Accounting

Tools

Xero

Zoho CRM

Job description

Salary R 20 000 - R 22 000 dependent on experience

Job Description
A creative company in the music production industry is seeking a dedicated and proficient Accountant / Senior Bookkeeper to join their team on a half-day basis (Mon-Fri) 8h30 am - 13h00 pm. The ideal candidate will have a strong background in finance or accounting and excel in managing day-to-day Xero bookkeeping requirements in a dynamic environment.

Key Responsibilities:

Financial Management:

• Perform full bookkeeping functions up to trial balance.
• Process transactions and reconcile accounts using Xero accounting
  software.
• Monitor cash flow and support forecasting activities.
• Prepare and propose payment runs, ensuring sufficient cash balances.
• Handle payments, set financial controls, and ensure proper approvals are
  in place.
• Maintain accurate and organised financial records.
• Ensure compliance with financial regulations and internal policies.

Payroll and HR Support:

• Assist with monthly payroll processing and statutory submissions.
• Maintain financial documentation for hires, contractor agreements, and
  onboarding compliance.
• Coordinate documentation and scheduling for finance-related one-on-
  ones.

Internal Communication and Support:

• Facilitate internal communication between management and staff for
  finance-related queries.
• Track daily work log items from staff to ensure accurate project reporting
  and resource allocation.
• Coordinate finance check-ins and maintain HR records.

ADDITIONAL : Regular Tasks

1. Daily Bookkeeping Tasks (Every Day)

Process Daily Transactions:

• Record all financial transactions in Xero.
• Ensure accuracy in categorizing transactions (expenses, income, etc.).
• Flag and address any discrepancies or missing data.

Reconcile Accounts:

• Perform daily bank reconciliations.
• Reconcile credit card and other accounts as needed.
• Ensure that all accounts are aligned and discrepancies are investigated.

Cash Flow Monitoring:

• Track cash flow daily, updating cash flow forecasts.
• Ensure sufficient funds for operational expenses and upcoming payments.
• Highlight any upcoming cash flow risks for early intervention.

Invoice and Payment Monitoring:

• Ensure that all invoices are processed in Xero.
• Follow up on any outstanding invoices or overdue payments.
• Prepare weekly report of payments made and received.

2. Payroll and HR-Related Tasks (Twice a Week or as Needed)

Assist with Payroll Processing:

• Ensure all hours worked are accurately logged.
• Calculate wages, deductions (e.g., PAYE, UIF), and prepare for payroll
  processing.
• Assist with ad-hoc payroll adjustments (bonuses, overtime, etc.).

Leave and Attendance Management:

• Track employee leave balances and attendance.
• Ensure all leave requests are processed and recorded in Xero or relevant
  system.
• Update employee records with leave days taken.

3. Financial Reports and Reconciliations (Weekly)

Generate Financial Reports:

• Provide a weekly financial report showing profit and loss (P&L), expenses,
  and any budget variances.
• Analyze cash flow statement and forecast for the upcoming weeks.
• Review and report on any significant deviations from the budget.

Prepare Financial Documents for External Accountants:

• Liaise with external accountants for necessary monthly reports.
• Ensure that all financial documents required for compliance are ready for
  submission (tax, VAT, etc.).

4. Payment Runs and Approvals (Weekly)

Prepare Payment Runs:

• Calculate total payments due for the week (vendors, salaries, etc.).
• Ensure sufficient funds are available and track expected payments.
• Prepare payment batches and ensure accuracy before submitting for
  approval.

Verify and Process Payments:

• Ensure that all payments are approved by management before
  processing.
• Make payments via bank transfer or other channels.
• Record and reconcile all payments made.

Oversee Creditors and Debtors:

• Track outstanding invoices and follow up with vendors/clients as needed.
• Maintain an updated list of overdue payments and report any risks to
  management.

5. Staff Coordination and Documentation (Weekly)

Coordinate Owner/Staff 1:1s:

• Schedule and organize meetings for owner check-ins with staff.
• Ensure that all notes or action items from the meetings are documented
  and tracked.

Monitor Employee Work Logs:

• Track and confirm daily work log items from all staff.
• Ensure that timesheets are submitted, and discrepancies are flagged.
• Update project reports based on employee work logs.

Monitor Employee Event Records:

• Track and confirm all staff leave requests, overtime and reimbursement
  claims.
• Manage the approval processes for all Employee Events.

6. Compliance and Legal Responsibilities (Weekly)

Ensure Compliance with Financial Regulations:

• Review internal records and ensure compliance with SARS regulations (e.g., PAYE, VAT).
• Ensure timely submission of relevant statutory reports (e.g., VAT, UIF,
  SDL).
• Maintain records in accordance with the Protection of Personal
  Information Act (POPIA).

Manage Tax and Other Statutory Submissions:

• Prepare tax returns or assist accountants with necessary documents for
  tax filings.
• Submit any payroll-related statutory returns (e.g., UIF, PAYE).

7. General Administration and Housekeeping (Weekly)

Organise Financial Documentation:

• Maintain a clear filing system for all invoices, receipts, and other financial
  documents (both physical and digital).
• Ensure all financial documentation is up to date and accessible for review.
• Safeguard confidential information and maintain data security.

Prepare for Week Ahead:

• Review pending invoices, payments, and potential financial tasks for the
  next week.
• Ensure everything is on track for the following week's tasks.
• Update the budget forecast as needed based on current and anticipated
  expenses.

8. Project-Specific Reporting (Weekly)

• Maintain Project Reports
• Provide insights on specific project costs and budgets if requested by
  management.
• Assist with internal project budgeting and expenditure reviews.

Requirements

Requirements:

• Minimum of 5 years' experience in a similar role within a small business environment
• Minimum of three to five years of relevant bookkeeping experience
• Degree in Accounting or Finance or related field
• Formal qualification in Accounting, Finance, or a related field
• Strong understanding of South African tax legislation and compliance requirements
• Experience with CIPC processes and statutory filings
• Excellent analytical and problem-solving skills
• Strong numerical and analytical skills
• Ability to work independently and manage multiple responsibilities
• Demonstrated business acumen and the ability to work independently
• Strong communication and interpersonal skills
• Excellent verbal and written communication
• High level of professionalism and attention to detail
• Ability to manage sensitive information and support internal communication

Technical Skills:

• Xero Proficiency: Mandatory proficiency in Xero for managing financial tasks.
• Zoho CRM: Experience with Zoho CRM is a bonus.

Additional Attributes:

• Capable of coordinating documentation for finance-related check-ins and
• maintaining HR records.
• Familiarity with setting financial controls and ensuring compliance with internal
• policies.
• Proactive problem-solving skills and adaptability in a fast-paced environment.