Group Assistant: Centre for Robotics and Future Production

Council for Scientific and Industrial Research (CSIR); Pretoria; On-site; ZAR 150,000 - 240,000; Full time

Job summary

The CSIR seeks a Group Assistant for their Centre for Robotics and Future Production in Pretoria. This role provides extensive administrative support, including managing correspondence, travel arrangements, and documentation while fostering professional relationships with stakeholders. Ideal candidates should have a National Diploma or advanced certificate with relevant experience.

Qualifications

• Three years' experience as a group assistant/secretary.
• Excellent interpersonal, administrative, and organisational skills.
• Ability to maintain the highest level of confidentiality.

Responsibilities

• Provide administrative support and manage the CM’s diary.
• Coordinate events and national/international travel arrangements.
• Prepare documentation and maintain filing systems.

Skills

Interpersonal skills

Administration skills

Organisational skills

Education

National Diploma in Office Administration

Advanced Certificate in Secretarial or Administration

Tools

Microsoft Office

e-Procure systems

Human resources and financial systems

Job description

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that research, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisation's work contributes to industrial development and supports a capable state. The CSIR has a vacancy for a Group Assistant: Centre for Robotics and Future Production in the

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that researches, develops, localises, and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisations work contributes to industrial development and supports a capable state.

Group Assistant: Centre for Robotics and Future Production

About The Job

The CSIR has a vacancy for a Group Assistant in Centre for Robotics and Future Production centre, within the Manufacturing Cluster of the Advanced Production and Security Division. The incumbent will provide full administrative and secretarial support services to the group. This position is based in Pretoria.For more information about the CSIR and the unit, please visit https://www.csir.co.za and https://www.csir.co.za/future-production-manufacturing

Key Responsibilities

• Provide administrative support to the team and form solid professional relationships with stakeholders and clients in public, private, and international spheres;
• Promote a professional first point of contact between all key stakeholders;
• Draft research centre meeting agenda, accurately capture meeting minutes and circulate for inputs timeously;
• Coordinate and manage the CMs diary effectively ensuring that his time is used effectively, and he is briefed appropriately regarding the agenda for meetings. This includes sourcing background information from previous meetings;
• Follow up on actions emanating from meetings on behalf of the centre;
• Coordinate and organise events such as workshops and strategy sessions; Learning/Smart Factory visits adhoc visits at Management level as and when needed;
• Coordinate events and identify and arrange suitable meeting venues;
• Coordinate both national and international travel arrangements of the research centre as and when required;
• Arrange flights, cars and accommodation accordingly;
• Ensure that the office can function effectively daily with required stationery, functional equipment, etc;
• Manages the procurement of equipment and office suppliers according to office needs and policies and procedure;
• Follow-up on purchase orders and payments for the Research Centre;
• Prepare documentation with confidentiality sensitive and high-quality documentation, such as presentations; accurate reports; spreadsheets, tender documents, and general correspondence as required;
• Screen incoming calls and correspondence; responds independently on behalf of the Research team in their absence and re-direct when necessary;
• Maintain an effective and systematic electronic and manual filing system to ensure proper maintenance of records and easy retrieval of documents;
• Establish and maintain an updated contact list;
• SHEQ responsibilities where required;
• Processing of timesheets for the Centre on a weekly basis;
• Contract routing and management;
• SHEQ - PPE handout and monitoring;
• Manage vehicles, bookings, maintenance repairs etc.
  
  

Qualifications, Skills, And Experience

• National Diploma in Office Administration or advanced Certificate in Secretarial or Administration and or relevant NQF level 6 qualification with three years' experience as a group assistant/ secretary;
• Excellent interpersonal, administrative and organisational skills;
• Experience in e-Procure systems, travel arrangements and coordination, Microsoft Office, Human resources and financial systems and workflows
• Have knowledge and skills to effectively utilise various software programs and systems relevant to the office environment (MS Word Suite) and is aware of current CSIR systems/processes;
• Ability to always maintain the highest level of confidentiality;
• Work within established systems, standards, and procedures;
• A driver's license would be benefic
  
  

Closing date: 10July 2025

PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.

For more info, pleaseemail us at [e-mail] do-not send applications to this mailbox, it is only for inquiries.

The CSIR is an equal opportunity employer. As such, it is committed to the employment Equity Act and will through the filling of this vacancy, give preference to candidates from designated groups in terms of the Employment Equity Act. By applying for this position at the CSIR, the applicant understands, and agrees that the CSIR may solicit a credit and criminal report from registered credit bureau and/or South African Police Services (in relation to positions that requires trust and honesty and/or entail the handling of cash or finances), and may also verify the applicants educational qualification and employment history. The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.