Government Affairs & Market Development Administrative Assistant

Siemens Healthineers; Midrand; On-site; ZAR 24,000 - 36,000; Full time

Job summary

Une entreprise de renom dans le secteur des technologies de la santé recherche un Assistant Administratif pour soutenir les opérations de la division Government Affairs & Market Development. Le candidat idéal devra posséder un diplôme et des compétences avancées en gestion, tout en ayant une expérience significative dans l'utilisation de MS Office. Ce rôle dynamique demandera une capacité à gérer plusieurs priorités dans un environnement au rythme rapide.

Qualifications

• Diplôme requis en administration ou expérience équivalente.
• Capacité à travailler dans un environnement dynamique avec des priorités complexes.
• Compétences en gestion du temps et attention aux détails.

Responsibilities

• Fournir un soutien administratif pour la division GA & MD.
• Réserver des salles de réunion et gérer les appels Zoom ou Teams.
• Gérer les voyages, les logistiques et le remboursement des dépenses.

Skills

Organisation

Communication

Auto-motivation

Gestion du temps

Coordination

Education

Bachelor's degree ou expérience équivalente

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Administrative Support

Under the direction of Government Affairs & Market Development Head (GA& MD) GA & MD Administrative Assistant provides support in the overall success of daily operations of GA & MD by performing multiple levels of administrative tasks.

Essential Duties:

• Provides administrative support for the GA & MD division, including the creation, update, and maintenance of Spreadsheets (key stakeholder mapping), documents, and other business projects as assigned.
• Schedule internal and external meetings and other projects as assigned.
• Book and reserve meeting rooms for customer-related meetings
• Initiate and support Spodom and/ or business tool activities to obtain internal approvals including authorization for Government Officials Site Visits.
• Support the Head of Government Affairs & Market Development in preparation and follow-up from internal and external meetings (correspondences, tracking meeting RSVPs, Reserving Conference rooms, ordering meals and managing Zoom or Team calls)
• Handle all administrative support for the Head of Government Affairs & Market Development including travel, logistics, expense reimbursement, and credit card reconciling.
• Draft, edit, and monitor invitations and other communications affecting the division.
• Support tracking and processing memorandums of understandings, contracts, and invoices through Siemens Healthineers contract management system.
• Provide a supportive role to ensure that the day-to-day operations, deadlines, duties, and other responsibilities of the Government Affairs and Market Development division are carried out seamlessly.
• Provide other administrative duties as assigned including coordination of special projects and initiatives.
• Provide support in research of key relevant information to support GA & MD business updates.
  
  

What You Will Bring

• A bachelor ‘s degree and/or equivalent experience in any administrative assistant role.
• Ability to work well in a fast-paced environment and to handle complex and competing administrative priorities under tight deadlines.
• Excellent organizational and time management skills with the ability to pay attention to detail.
• Experience in MS Office including Word, Excel, PowerPoint Presentation, and Internet research tools.
• Strong communication skills, a good attitude, a high degree of self-motivation, and the ability to work independently.
• Skillset in planning and coordination with various levels within the organization as well as external stakeholders
• Excellent interpersonal skills and ability to work well with teams