General Administrative Assistant (Ref: 23940)

Sinakho Staffshop (Pty) Ltd; Pretoria; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is looking for a dependable Administrative Assistant to join their dedicated team. In this role, you will manage general office administration, handle payroll support for staff, and ensure accurate reconciliations of sales and receipts. The ideal candidate will be proficient in Microsoft Office and possess a keen attention to detail, making sure all administrative tasks are executed smoothly. This is a fantastic opportunity for someone who values stability and is eager to contribute to a supportive work environment. If you are mature, reliable, and ready to take on new challenges, this position is perfect for you.

Qualifications

• Proficient in Microsoft Office Suite with strong attention to detail.
• Experience in basic accounts administration and payroll processes.

Responsibilities

• Handle general office administration and switchboard duties.
• Reconcile daily sales and administer weekly wages for staff.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Office Administration

Reconciliations

Sales

Payroll Administration

Debtors Management

Creditors Management

Tools

Revelations stock and sales system

Job description

About the Role
We are seeking a mature, reliable, and trustworthy Administrative Assistant to join our close-knit team in Lynnwood. The ideal candidate will have a strong sense of responsibility and a proven track record of stability in previous roles. The current incumbent is relocating and will be available for a proper handover period.

Key Responsibilities

General Office Administration:

1. Handle a small switchboard
2. Perform day-to-day administrative tasks, including filing, document preparation, and responding to general queries
3. Ensure all daily receipts and counter sales are reconciled accurately

Sales & Reconciliations:

1. Reconcile daily sales against receipts (including EFTs)
2. Allocate payments manually and accurately

Payroll Support:

1. Administer manual weekly wages for 18 staff
2. 5 Monthly staff
3. Monitor attendance and note any changes
4. Print payslips
5. No overtime calculations required
6. UIF and PAYE managed by external auditors

Debtors & Creditors:

1. Capture and allocate invoices for both Lynnwood and Head Office
2. Manual allocation using Revelations stock and sales system

Requirements

1. Proficient in Microsoft Excel, Word, and Outlook
2. Excellent attention to detail and numerical accuracy
3. Comfortable with a manual payroll process
4. Experience in basic accounts administration
5. Knowledge of or willingness to learn the Revelations system
6. Mature, dependable, and reliable

Working Hours: Monday to Friday 08:00 - 17:00 | Alternate Saturdays 08:00 - 13:00

Desired Skills:

1. Office Administration
2. Reconciliations
3. Sales
4. Payroll Administration
5. Debtors
6. Creditors