Gauteng: Procurement Officer posted by Manpower Group

JVR Software; Gauteng; On-site; ZAR 250,000 - 420,000; Full time

Job summary

JVR Software in Gauteng, South Africa, seeks a procurement professional to manage end-to-end sourcing, supplier relations and purchasing activities. You will negotiate with suppliers, process RFQs and POs, and ensure compliance with procurement policies.

You will collaborate with Production, Warehouse, Quality, Planning, Logistics and Finance to secure materials on time and maintain accurate records. Knowledge of D365 and international logistics is a плюс.

Qualifications

• Tertiary qualification in SCM or related field.
• 3–5 years of procurement experience in manufacturing.
• Experience in sourcing, purchasing and supplier management.
• Experience with procurement systems and supplier inquiries.
• Proficiency in Microsoft Office applications.
• Ability to interpret contracts and commercial documents.

Responsibilities

• Procure raw materials, packaging, finished products, consumables and services.
• Manage RFQs, purchase orders and supplier contracts.
• Obtain and compare supplier quotations for pricing and compliance.
• Monitor supplier performance on price, quality, availability, delivery and service levels.
• Address delays, shortages and procurement risks with stakeholders.
• Coordinate with Production, Warehouse, Quality, Planning, Logistics and Finance.
• Ensure supplier documentation (TDS, SDS, COAs, certificates) is provided.
• Assist with supplier onboarding, due diligence and evaluations.
• Coordinate local and international procurement, including import docs.
• Resolve supplier queries and discrepancies related to pricing, quantities and deliveries.
• Verify received goods match PO specs and resolve discrepancies with Warehouse/Logistics.
• Maintain procurement records and prepare expenditure and supplier performance reports.
• Build solid relationships with suppliers and internal stakeholders.
• Advantageous: experience with D365 and international procurement.

Skills

Negotiation

Supplier management

Verbal and written communication

Organization and attention to detail

Planning and coordination

Problem solving

Stakeholder relationship management

Education

Tertiary qualification in Supply Chain Management/Purchasing/Procurement

Tools

Microsoft Dynamics 365 (D365)

Job description

• Procure raw materials, packaging materials, finished products, consumables, and services in line with business requirements and approved specifications.
• Manage purchase requisitions, requests for quotations (RFQs), purchase orders, and supplier contracts.
• Obtain, evaluate, and compare supplier quotations to ensure competitive pricing and compliance with procurement policies.
• Monitor supplier performance in terms of pricing, quality, availability, delivery, and service levels.
• Follow up on outstanding orders and proactively address supply delays, shortages, and potential risks.
• Work closely with Production, Warehouse, Quality, Planning, Logistics, and Finance to ensure materials are available when required.
• Ensure suppliers provide the necessary technical and compliance documentation, including TDS, SDS, COAs, certificates, and product specifications.
• Assist with supplier onboarding, due diligence, and supplier performance evaluations.
• Coordinate local and international procurement activities, including import requirements, shipping documentation, and delivery schedules where applicable.
• Resolve supplier queries and discrepancies relating to pricing, invoices, quantities, quality, and deliveries.
• Verify that received goods correspond with purchase orders and agreed specifications, working with Warehouse and Logistics to resolve any discrepancies.
• Maintain accurate procurement records and ensure all purchases comply with approved purchasing controls and procedures.
• Prepare procurement reports covering expenditure, savings, open orders, supplier performance, outstanding requirements, and supply risks.
• Build and maintain effective working relationships with suppliers, internal stakeholders, and external service providers.
• A tertiary qualification in Supply Chain Management, Purchasing, Procurement Management, or a related field.
• 3–5 years of experience in procurement or purchasing, preferably within a manufacturing environment.
• Proven experience in sourcing, purchasing, supplier management, and procurement administration.
• Experience procuring raw materials, packaging materials, consumables, services, and other business requirements.
• Experience working with procurement systems and managing supplier-related queries and discrepancies.
• Proficiency in Microsoft Office applications.
• The ability to understand and interpret contracts and other legal or commercial documentation.

Skills and Competencies

• Strong negotiation and supplier management skills.
• Excellent verbal and written communication skills.
• Good organisational skills and attention to detail.
• Strong planning, coordination, and problem-solving abilities.
• The ability to manage competing priorities and meet deadlines.
• A proactive approach to identifying and resolving supply chain challenges.
• The ability to build and maintain strong relationships with suppliers and internal stakeholders.

Advantageous: Experience using Microsoft Dynamics 365 (D365) and exposure to international procurement and import processes.

Minimum Requirements

• A tertiary qualification in Supply Chain Management, Purchasing, Procurement Management, or a related field.
• 3–5 years of experience in procurement or purchasing, preferably within a manufacturing environment.
• Proven experience in sourcing, purchasing, supplier management, and procurement administration.
• Experience procuring raw materials, packaging materials, consumables, services, and other business requirements.
• Experience working with procurement systems and managing supplier-related queries and discrepancies.
• Proficiency in Microsoft Office applications.
• The ability to understand and interpret contracts and other legal or commercial documentation.