Functions Manager

Vine Recruitment; Paarl; On-site; ZAR 300 000 - 400 000; Full time

Job summary

An established industry player is seeking a highly organized Functions Manager to lead the coordination of events on a picturesque farm. This role is ideal for a proactive individual with a passion for hospitality and event management. You will oversee all aspects of function logistics, ensuring exceptional experiences for guests while managing a team and maintaining high operational standards. If you thrive in a fast-paced environment and possess strong leadership skills, this is your chance to make a significant impact in a dynamic setting. Join a team dedicated to excellence and creativity in event execution!

Qualifications

• 5+ years of experience in event coordination and function management.
• Strong background in administrative tasks including invoicing and scheduling.

Responsibilities

• Oversee planning and execution of all functions, ensuring guest satisfaction.
• Manage invoices and post-event reporting efficiently.

Skills

Event Coordination

Hospitality Operations

Administrative Management

Communication Skills

Leadership Skills

Problem-Solving

Tools

Excel

Word

Micros

Job description

Functions Manager position available in Paarl.

Our client in Paarl is looking for a highly organised and experienced Functions Manager to oversee the seamless coordination and execution of all functions on the farm.

This role requires a detail-oriented professional who excels in managing processes, handling function logistics, and ensuring exceptional guest experiences.

The ideal candidate will be a proactive problem solver with a passion for managing event operations and administrative tasks efficiently. If you thrive in a dynamic environment and have strong leadership and organisational skills, we’d love to hear from you!

Requirements:

• Minimum five years of experience in event coordination, function management with a clear understanding of hospitality operations.
• Strong background in administrative management, including invoicing, scheduling, and reporting.
• Proven ability to oversee multiple functions simultaneously, ensuring operational efficiency and guest satisfaction.
• Excellent communication and interpersonal skills in Afrikaans and English to liaise with clients, internal teams, and suppliers.
• Strong leadership and team management abilities, with experience in guiding and motivating a team.
• Proficiency in Excel, Word and Micros, for function tracking and reporting.
• Hands-on approach with a strong operational mindset and attention to detail.
• Ability to manage function sheets, calendars, and operational schedules with precision.
• Exceptional problem-solving skills, with the ability to handle last-minute changes and ensure smooth event execution.
• Willingness to work flexible hours, including evenings, weekends, and public holidays.

Duties and Responsibilities:

• Oversee the planning, administration, and execution of all functions, ensuring that guest expectations are exceeded.
• Develop and manage detailed function sheets and event calendars, coordinating all operational aspects.
• Liaise with clients, chefs, and internal teams to ensure all requirements are met before, during, and after each event.
• Manage invoices, payment requests, and post-event reporting efficiently.
• Maintain and update SOPs for all function processes, ensuring consistency and high standards.
• Coordinate and lead pre-event planning meetings with internal teams, ensuring smooth execution on the day.
• Supervise setup, service, and breakdown of functions, ensuring adherence to timelines and quality standards.
• Ensure seamless communication between all departments to guarantee a flawless guest experience.
• Foster a positive, solutions-driven culture among the function team, ensuring high morale and efficiency.
• Enforce hygiene, health, and safety standards at all events.