Fresh General Accountant

alfanar Group; Verulam; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in financial operations located in KwaZulu-Natal, Verulam is seeking an Accounts Receivable Specialist. This role involves managing invoicing, payment tracking, and reporting processes. The ideal candidate will have a Bachelor’s degree in Accounting or Finance, along with 2 to 4 years of experience. Strong analytical skills and attention to detail are essential for success in maintaining accurate financial records and supporting account reconciliation.

Qualifications

• 2 to 4 years of relevant work experience.
• Ability to handle accounts receivable and invoicing processes.
• Strong analytical and problem-solving skills.

Responsibilities

• Assist in the preparation and issuance of customer invoices.
• Monitor customer account balances and payment trends.
• Reconcile accounts receivable ledgers and prepare reports.
• Document billing discrepancies and assist in dispute resolution.
• Maintain organized records and ensure accurate account information.

Skills

Document Management

General Inventory Management

General Invoice Processing

Accounts Receivable (AR)

Education

Bachelor Degree in Accounting and Finance or relevant field

Job description

Job Purpose

To support the invoicing, payment tracking, and accounts receivable reporting processes by ensuring accurate financial records, preparing timely reports, and providing data insights to the sales and finance teams, enabling effective follow-up on outstanding accounts and maintaining customer account integrity.

Key Accountability Areas

Invoicing and Payment Processing:

• Assist in the preparation and issuance of accurate and timely customer invoices based on approved sales and delivery data.
• Record incoming payments and ensure accurate application to customer accounts.
• Ensure all invoicing and payment records are properly documented and maintained.

Accounts Monitoring and Sales Support:

• Monitor customer account balances and payment trends, highlighting overdue or irregular accounts to the sales team.
• Generate periodic aging reports and exception lists to support sales in following up with clients.
• Provide data and analysis to assist sales in addressing payment-related issues with customers.

Account Reconciliation and Reporting:

• Reconcile accounts receivable ledgers to ensure accurate posting of payments and credit memos.
• Prepare monthly AR summaries, aging reports, and trend analyses for management and sales review.
• Support the finance team during month-end closing by submitting accurate and timely reports.

Customer Service and Dispute Resolution Support:

• Document billing discrepancies and flag unresolved issues for the sales or customer service teams to address.
• Respond to internal inquiries regarding customer account statuses or payment history.
• Track the resolution of disputes and escalate issues as necessary for sales action.

Documentation and Cross-Functional Collaboration:

• Maintain organized and updated records of invoices, payments, and account adjustments.
• Coordinate with sales, finance, and customer service teams to ensure account information is accurate and up to date.
• Support internal audits and reporting by providing required AR documentation and data.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor Degree in Accounting and Finance or Any relevant field

Work Experience

2 to 4 Years

Technical / Functional Competencies

Document Management
General Inventory Management
General Invoice Processing
Accounts Receivable (AR)