Founders' Personal & Exec Assistant (Cape Town, 7 months)

Jem HR; Cape Town; On-site; ZAR 268,000 - 290,000; Part time

Benefits offered by this job

Medical aid contribution

Retirement annuity contribution

Employee Assistance Programme

Company laptop

Lunch four days a week

Pro-rata annual leave

Job summary

Jem HR, a Cape Town-based HR tech scale-up, is hiring a Personal Assistant on a seven-month fixed-term contract (15 October 2026 to 15 May 2027) to cover maternity leave. You will support the COO, Caroline, by managing her personal admin, household logistics and day-to-day tasks while ensuring the business keeps running smoothly.

Expect to manage travel, calendars and office operations, with four days in the Cape Town office.

Qualifications

• 2 to 4 years of executive or personal assistant experience.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail).
• Ability to work 4 days per week in our Cape Town office.
• Current South African residency and willingness to travel to Johannesburg monthly.
• Valid driver’s licence and a car.

Responsibilities

• Manage calendars, travel and meeting logistics for the founders.
• Book flights, accommodation and transport for the wider team.
• Handle personal tasks including sourcing gifts, booking visas, arranging insurance and managing household logistics.
• Take ownership of Caroline's personal admin and day-to-day systems so she can stay focused on running the business.
• Manage the day-to-day running of our Cape Town and Johannesburg offices.
• Order office supplies, snacks and anything else the team needs.
• Coordinate catering, team lunches, all-hands, socials and client events.
• Organise maintenance, suppliers and any fixes needed to keep the offices running smoothly.

Tools

Google Workspace

Job description

Jem HR, a Cape Town-based HR tech scale-up, is hiring a Personal Assistant on a seven-month fixed-term contract (15 October 2026 to 15 May 2027) to cover maternity leave. You will support the COO, Caroline, by managing her personal admin, household logistics and day-to-day tasks while ensuring the business keeps running smoothly.

Expect to manage travel, calendars and office operations, with four days in the Cape Town office.