Fines Administrator - Fleet Head Office

Fidelity Services Group; Johannesburg; On-site; ZAR 200 000 - 400 000; Full time

Job summary

An established industry player is seeking a detail-oriented Fines Administrator to manage traffic fines for their fleet. This role involves performing full administrative functions related to traffic fines, ensuring timely communication with municipalities, and maintaining accurate records. The ideal candidate will possess strong Excel skills, a Grade 12 qualification, and experience with AARTO systems. This position requires excellent communication and analytical abilities, as well as the capacity to work under pressure and meet strict deadlines. Join a supportive team that values merit and encourages the development of all employees.

Qualifications

• 3+ years of experience with AARTO and Municipal Traffic Fines systems.
• Strong Excel knowledge and ability to work under pressure.

Responsibilities

• Manage traffic fines for company vehicles and liaise with relevant departments.
• Compile and distribute reports on traffic fines and repeat offenders.

Skills

Excel

Communication Skills

Analytical Skills

Report Writing

Ability to Work Under Pressure

Education

Grade 12

Accounting Certification

Tools

GreenFleet System

Cliq Sense

Job description

Vacancy: Fines Administrator

A vacancy exists for an AARTO Administrator stationed at the CSA Helderkruin office. The position will report to the Group Transport Manager. The overall purpose of this position is to perform a full administration function and deal with all traffic fines for company vehicles within the Group.

Minimum Requirements

• Grade 12
• Code 8 Driver's License
• Accounting Certification advantages
• Strong Excel knowledge is a must
• At least 3 years’ experience and full knowledge of AARTO and Municipal Traffic Fines systems.
• Proficiency in MS Word.
• Ability to liaise professionally with Municipalities, personnel and management at all levels.
• Ability to work without supervision, under pressure and meet strict deadlines.
• Ability to work extended hours.
• Must be Willing to Travel
• Knowledge on road worthy’s (COF), Enforcement Orders, and traffic fine representations.
• Report writing skills.
• Communication skills.

Key Performance Areas: (Not totally inclusive)

• Receive new traffic fines and distribute to the relevant branches.
• Reconciliation knowledge
• Finance acumen
• Capture and Update traffic fine information on Internal Spreadsheets and GreenFleet System.
• Redirect traffic fines according to driver feedback received from the branches within 5 working days.
• Check ALL receival methods of Fines i.e. online traffic fine systems – Paymyfines, AARTO, PayCity etc. for any new fines not dealt with / received by post, print and give/allocate to relevant AARTO Administrator according to Business units / Areas and or workload.
• Compile and mail Weekly Fines and Repeat Offenders Regional Fines Reports for Executives on Thursdays or ensure this is done by another AARTO Administrator.
• Work directly with CSA HOD’s to manage their Fines timeously.
• Deal with any fine queries and department audits.
• Liaise with traffic departments re fines not redirected and ensure the Proxy’s name is clear of any summonses or warrants.
• Manage the other AARTO Administrators and ensure all fines are redirected in time.
• Personally ensure that Fines, where feedback is not received in 5 days, are redirected in 5 days to the relevant Branch Manager responsible at the time the Fine was incurred.
• Learn and Make use of Cliq Sense as a BI Tool for the CSA Fleet Department.
• Attend all meetings where and when required.

Core Competencies

• Business acumen.
• Vision and influence.
• Analytical and critical thinking skills.
• Communication of direction and purpose.
• Goal setting.
• Driving for results.
• Self – development.
• Driving and managing change.
• Communication.
• Teamwork.

We reserve the right not to make an appointment to any advertised position.
Whilst preference is always given to existing employees and the choice made purely on merit, Historically Disadvantaged Candidates and Disabled Candidates are encouraged and supported in the FSG team. Fidelity Security Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate. Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.