Financial Manager – Portfolios

We are seeking a Financial Manager - Portfolio to plan and direct accounting activities within the Portfolio Finance department by performing the following duties, personally or through subordinate supervisors.

This includes the oversight and management of the portfolio finance team.

Requirements

1. Proficient in the full MS Office suite with advanced Excel.
2. Strong business communication skills.
3. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
4. Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.
5. Ability to design and present informational programs and presentations, based on assessed needs.
6. Effectively managing the finance team to ensure that team members are upskilled and deadlines are met.

Duties

1. Responsible for the financial management of the portfolios under management including:
1. Provides strong leadership and mentorship to the Portfolio financial team.
2. Providing strategic input into the policies and processes within the finance department.
3. Responsible for the full financial function of all property portfolios under management.
4. Overseeing the financial management of property portfolio accounting for all regions, ensuring that the various regions are provided with the appropriate guidance where necessary.
5. Rolling out head office controls and processes to the regions where applicable.
6. Overseeing the treasury and investment function for the relevant portfolios under management.
7. Working closely with clients, to ensure that the needs and expectations of the clients are being addressed and identifying areas for improvement.
8. Overseeing and coordination of the internal and external auditors, ensuring all necessary deliverables are provided.
9. Completion of various Cognos packs for MMI group reporting purposes (Quarterly).
10. Preparation and submission of Group reporting requirements within the required deadlines.
11. Prepare Annual Financial Statements for client portfolios where required.
12. Must have a good understanding of all portfolios under management.
13. Must have regular meetings with all portfolio accountants and the creditors/cashbook supervisor to ensure that adequate guidance is provided where necessary.
14. Must develop a very good understanding of PIMS, Management reporting (Ex Frx) and Great Plains in order to be able to provide the necessary assistance to staff when required.
15. Undertake and review of the SMAC calculations on a monthly basis ensuring that information for the MMI portfolios agrees to the SMAC investment balances.
16. Undertake and review the authorization of the MMI monthly movement files that needs to be uploaded on JDE for the "on balance sheet" portfolio.
17. Undertake the monthly reconciliations between JDE and the Great Plains ledgers.
18. Overseeing the maintenance and the reconciliation of the respective general ledgers.
19. Performing all month-end and year-end procedures, ensuring that all client requirements and deadlines are met.
20. Review of the monthly management packs where necessary.
21. Review and authorization of balance sheet reconciliations ensuring that recon items are cleared monthly.
22. Review and authorization of VAT submissions.
23. Review of adjustment accounts prepared for sold properties.
24. Adherence to reporting requirements for the portfolios under management (format and timing).
25. Coordination and supervision of the accounting administration and net income flows of the properties under management, and the payment thereof to the property owners.
26. Project manage new client take on and new property acquisitions for existing client portfolios.
27. A very good understanding of the take on process to ensure the adequate coordination of the take on of all new portfolios as well as new buildings for existing portfolios.
28. A very good understanding of financial accounting to ensure the accurate preparation of annual financial statements for the companies forming part of the portfolios under management.
29. Ensure compliance for VAT and income tax for all portfolios.
30. A very good understanding of taxation (Income and deferred) to ensure the completion of income and deferred tax calculation for the relevant portfolios under management.
31. Must have a detailed understanding of reporting standards and being up to date with newly effective standards.
32. Ad hoc review of portfolio accountants' provisional income statements.
33. Overseeing the submission of all statutory returns.
34. Ensuring that the department's performance is in line with management agreements and Service Levels Agreement.
35. Involvement in ad-hoc projects related to the financial and administration needs of the portfolios.
36. Staff management for the Portfolio Finance Team including recruitment of staff and performance management.
37. Important role regarding staff growth ensuring that staff have a clear and attainable future.
38. EFT signatory on all portfolio bank accounts.
39. Maintain good working relationships with Property Management and Asset Management divisions.
40. Assist in the drafting and implementation of policies related to the financial systems and procedures.
41. Implementation, modifications and ensuring the adherence to all internal controls.
42. Ensuring that there are adequate, consistent monthly reporting packs for the respective portfolios.
43. Ensuring suppliers payments are made in accordance with the pre-defined terms.
44. Evaluate financial reporting systems, accounting and collection procedures, and investment activities, and make recommendations for changes to procedures, operating systems, budgets, and other financial control functions.
45. Due to the high demands of the financial management position, there would be a need to work overtime where the need arises.