Financial Administrators X3 (Cashbook and Credit Control) Fixed-term Contract

Vega School; Midrand; On-site; ZAR 250,000 - 400,000; Full time

Job summary

A leading educational institution in South Africa is seeking a dedicated Financial Administrator to manage financial assistance and bursary applications, ensure accurate financial reporting, and support the financial management process. Candidates with 3-5 years of finance experience and a financial qualification are encouraged to apply. This opportunity offers competitive remuneration based on experience and is an excellent pathway for those looking to grow in the higher education sector.

Qualifications

• Matric or equivalent; Financial qualification (Certificate/Diploma) preferred.
• 3-5 years in a finance role.

Responsibilities

• Manage bursary applications and financial assistance.
• Process daily bank statements and handle payment tracking.
• Prepare payments and journals in D365.

Skills

Financial management

Communication

Attention to detail

Problem-solving

Education

Financial qualification (Certificate/Diploma)

Matric or equivalent

Job description

Direct Reporting Line

Senior Credit Controller

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys a reputation for being at the forefront of private higher education in South Africa, registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE's Varsity College National Office in Waterfall (Midrand) has vacancies for three Financial Administrators (Cashbook and Credit Control) on a fixed-term contract.

Duties And Responsibilities

Financial Assistance and Bursary Management

• Review bursary/financial assistance applications against required supporting documentation.
• Decide on approval or rejection based on provided information and criteria.
• Engage with external funding suppliers for approved applicants requiring funding, including issuing invoices, tracking payments, and submitting commission requests.
• Manage communication and confirmation of acceptance with applicants.
• Track application statuses.
• Manage bursaries with automatic rollover and SETA bursaries.
• Report and communicate application statuses to campuses weekly/monthly as required.

Cashbook and Debit Orders

• Process daily bank statements and escalate unknown payments.
• Process weekly banking from the cash office, including credit/debit card payments.
• Manage legal payments on pre-legal accounts and handle bad debt write-offs.
• Identify payments for other campuses, prepare journals, and escalate for approval and posting.
• Prepare payment batches in D365 for approval and posting.
• Process debit orders monthly via Absa banking system or D365.
• Handle returned unpaid debit orders promptly.

Registration

• Receipting of daily cashbooks and unallocated payments.
• Prepare pro-forma invoices and receipting of fees in SIMS for EFT payments outside the portal.
• Batch submission and processing of AVS checks during registration.
• Process pre-registration fees and bursaries post-enrollment.
• Reconcile bursaries between SIMS and D365 post-registration.

Quality Management, Projects, and Reporting

• Maintain and update department trackers.
• Communicate with stakeholders regarding payment and bursary statuses.
• Review and approve all communications before sending.
• Assist in preparing reports and ensure data accuracy.
• Support projects and training initiatives.

Minimum Qualification Requirements

• Matric or equivalent; Financial qualification (Certificate/Diploma) preferred.

Minimum Work Experience Requirements

• 3-5 years in a finance role.

Salary

• Competitive, based on experience.

Application Response

• Only candidates closely matching the requirements will be contacted due to high application volume.

Technical Support

• For technical difficulties, contact: https://hire.simplify.hr/ContactUs

The IIE Varsity College, IIE Vega, and IIE MSA are equal opportunity employers. Preference may be given to underrepresented groups in line with the South African Employment Equity Act. The company reserves the right to close or suspend the vacancy at any time without prior notice.