Financial Administrator - Manufacturing

AVI Limited; Durban; On-site; ZAR 350,000 - 430,000; Full time

Job summary

National Brands Limited (NBL) Westmead Biscuits in Westmead, Durban seeks a Financial Administrator – Production to ensure data is captured on SAP accurately and timely, covering materials consumption, waste analysis, and routine accounting entries. Responsibilities include managing process orders, COGI investigations, and variance reporting.

You will support production finance with daily and monthly reconciliations, time and attendance with BesTime, and cost accounting tasks.

Qualifications

• 3–5 years experience in Finance Administration and Manufacturing/Production is preferred.
• Proficiency with SAP, Excel and reporting tools.
• SAQA accredited accounting qualification advantageous.

Responsibilities

• Manage very-high-volume Process Orders daily/weekly/monthly.
• Analyse raw materials and packaging usage; allocate materials accordingly.
• Clear and release goods from COGI; investigate issues and allocate problematic materials.

Skills

Finance data entry

Data analysis

Attention to detail

SAP experience

Education

Bcom Accounting / Management Accounting OR BTech / National Diploma in Accounting

Tools

SAP ERP

Excel Advanced

Shopware

Job description

Join National Brands Limited (NBL) and be part of a legacy that has shaped South Africa’s biscuit tradition for over 170 years. With two iconic factories in Isando and Westmead, we produce beloved brands like Bakers Tennis®, Blue Label Marie®, and Choice Assorted®, creating moments of joy for generations of South Africans. At NBL, you’ll work in a dynamic, forward-thinking environment where innovation, quality, and teamwork thrive.

Your Next Career Move Starts Here!

Join our NBL Westmead Biscuits in Westmead, Durban as a Financial Administrator – Production and play a key role in ensuring that all data is captured on SAP and that it is accurately and timeously performed to consume all materials; capturing all brokens and rejects daily to ascertain performance; daily capturing and analyses of waste, including preparation of monthly waste files and trackers – cumulatively and by SKU. High-volume Process Orders management, Financial Accounting journals and reconciliations, Time and Attendance administration on BesTime.

Reporting Structure

• Reports to: Finance Manager
• Direct Reports: 0

Key Areas Of Impact

• Management of very-high volume Process Orders – Daily/Weekly/Monthly
• Analyse and Compute quantities of Raw Materials and Packaging, make decisions on usage and resource allocations and apply to final Production
• Daily clearing and release Goods from COGI- ensure that investigations are carried for any problematic materials. Make decisions for the allocation of the problematic materials. Important exercise to ensure no abnormal usage of materials.
• Correct all incorrect feedbacks and inform respective supervisors of any errors
• Process Variance Analyses
• Prepare the Excel templates which allow for the execution of the weekly Cycle-Count vs SAP differences on the SAP system, including the investigation of significant variances (true-up process)
• Analyse, Investigate and Report abnormal usage of Raw Materials and Packaging and make calculated decisions on the allocation of True-Up Materials, by factoring in previous day Factory performances by Line with due consideration to abnormal Giveaways, Waste (includes B & R) and
• Minute Taking at Weekly Variance Meeting
• True Up Process
• Manage the True Up Process by ensuring that other departments carry out their duties as expected of them
• Collect and Analyse Data (i.e. True Up Count Sheets)
• Request re-counts from Production Managers if there are any noticeable errors in Counts
• Assist the Cost Accountant in preparing documents for Auditors
• Waste Register
• Effectively Manage and Maintain the Waste Register (Weekly, MTD, YTD)
• Collect, analyse and compute Waste Data and make calculated decisions for explanations of Waste where relevant, by comparing and contrasting Waste Variances to Process Variances.
• Prepare the Waste Register Spreadsheet on excel
• Upload Waste Reasons unto Shop Ware
• Assist in performing Waste Reconciliations
• Inventory Control
• Arrange and co-ordinate the Preparation for Stock Counts and Month End
• Analyse and Investigate high Stock Count Variances
• Assist in arranging, coordinating and attendance of monthly stock counts and cycle counting - into SAP
• Prepare and co-ordinate yearly stock counts
• Assist in the distribution of stock results to the various persons responsible for investigation
• Capturing of all relevant daily Manufacturing data and Stats, including Month-End SAP Production Stats and Reports
• Run Shopware reports – Finished goods; WIP and Scrap daily
• Update Labour efficiency file
• Extract daily; weekly and month to date figures –finished goods; work in progress; broken and rejects and percentages and email to all stakeholders
• Daily summary and B & R by shift and SKU sent to factory clerks
• Prepare files for standards review
• Financial Accounting Reconciliations, Journals and Reporting
• Participate in the monthly Financial Accounting Close and Analyses functions
• Create and Process Normal and Reversing Journals (SAP)
• Complete Reconciliations for key General Ledger Accounts
• Create and Update Trackers for key Spend and Measures
• Assist with Weekly and Monthly Reports
• General Duties
• Create appropriate new Waste and Scrap categories in Shopware (Shopfloor production system)
• Monthly communication to Factory, Logistics and Quality departments regarding their duties for month-end financial cut-offs
• Ensure adherence to Policies and Procedures before computing data unto SAP

What It Takes To Succeed

Experience that set you up for success:

• 3 – 5 years experience in Finance Administration experience
• 3 – 5 years Manufacturing / Production experience

Qualifications & Certifications That Will Contribute To Your Success

• Bcom Accounting / Management Accounting OR BTech / National Diploma in Accounting
• SAQA accredited Accounting qualification advantageous

Additional Requirements That Will Enhance Your Impact For Success

• SAP ERP
• Advanced Excel
• Reporting
• Inventory Management

Take the Next Step with NBL

Join our team, make a real impact, and contribute to the success of South Africa’s favourite biscuit brands.