Financial Administrator / Coordinator, PMO

Data is at the heart of everything we do : Xceptor has been designed around data manipulation in its broadest sense. We source data from wherever it flows. We curate, normalise, validate, repair, and enrich that data so it reaches its destination in a reliable and consistent format. Data coming out of Xceptor is data our clients can trust.

We are recognised as an expert in the Financial Services vertical, which strongly aligns with Business Users in Middle and Back-Office teams. We enable these users to solve their data challenges by themselves, rather than through a technology-led project.

Our People are subject matter experts. We understand our client’s challenges and we’ve got the experience and knowledge to solve them. Our talented team has a deep understanding of the unique challenges of the industry - we can empathise, engage, and speak the same language as our clients.

Our Vision is to be the leading platform for automating data flows.

Our Mission is to empower business users within Financial Institutions to build automated processes that deliver trusted data.

Our Values were created by our people, and speak to both who we are, and who we aspire to be. Ambition is in our DNA, and we embrace any opportunities ahead. Our curiosity and desire to grow drives us to learn from our customers and those around us. Our people are empowered, accountable, and deliver. We pull together, step up and focus on outcomes. The brilliance of our people makes a positive difference.

Business area and team

The Xceptor Delivery Team is responsible for delivering a variety of Xceptor projects across the financial services industry from short deliverables and consultancy opportunities to longer-term strategic change / transformation projects, across new and existing clients.

The team drive successful outcomes by providing expertise in how Xceptor can be configured and deployed to solve our client’s business problems. Usually involved from project inception through to go-live, helping clients analyse, configure, test, deploy and expand their Xceptor platform.

The Project Management Office (PMO) team is part of Delivery but also works very closely with Finance. The PMO team provide effective support, through strong collaboration with the Finance function and Delivery management, to ensure projects are tracked accurately and effectively.

The Role

The role is a key member of the PMO team working closely with the PMO Lead, and supporting Project Managers, Product Owners and Implementation Consultants to help them deliver Xceptor products and services to our clients. The role is pivotal to the smooth running of our project portfolio by delivering and supporting a range of important PMO functions to the group.

Key Responsibilities

• Work with Delivery and Client Success team members to ensure time is captured accurately and submitted on time.
• Create and maintain data within Delivery tools and spreadsheets as required, ensuring data remains up to date and accurate to drive decision-making.
• Work with the PMO Lead and Finance team by reconciling discrepancies, investigate and resolve queries that occur across time capture, invoicing, contract details and project structure setup across Delivery Tools (MS AZURE DevOps, NetSuite Openair).
• Assist with the production of month end reporting for presentation packs, ensuring they are accurate and presented on time.
• Assist the finance team locally where necessary to ensure business processes operate smoothly.
• Support the PMO Lead with other activities required to ensure an effective and accurate PMO function is maintained. Cover for PMO Lead during absences.
• Provide analysis and create / run reports where requested, and support with ad hoc presentation production.
• Become a Subject Matter Expert (SME) in tools and processes used by Delivery to ensure teams use them in a consistent manner.

Required Education & Experience

• At least 2 years’ experience of working within PMO administration operations (Project Finance).
• Some experience of working in a global organization.
• Educated to NQF 5 level or equivalent standard.

Technical

• Understanding agile project management methodologies and principles.
• Strong Excel skills, and an innovative approach to using the latest technologies to automate and enrich PMO activities.
• Strong numeracy, analytical & literacy skills.

Non-Technical

• Strong organizational and time management skills.
• Ability to balance multiple priorities.
• Meticulous and good attention to detail.
• Self-motivated, able to work on own initiative.