Financial Administrator

Accounting preparations on a daily and monthly basis :

• Processing of cashbook transactions
• Verifying and processing of invoices and receipts
• Ensuring completeness of monthly accruals
• Updating and maintaining a full fixed asset register
• Preparing and uploading of EFT payments / transfers for approval
• Preparing various financial reports as required from time to time (cash management, debtors ageing, creditors ageing, etc)
• Maintaining a complete filing system to support financial records.
• Assist with budget preparation.
• Assist with auditor queries.
• Ad-hoc duties as required.
• Maintaining the Age analysis - sending out Customer Statements Bi – monthly and follow up on payments.
• Data Capturing - Capture all Supplier Invoices
• Reconciliation - Recon Supplier / Customer Accounts (Capture, Recon & Petty Cash)
• Process & Capture Orders
• Assist with Monthly Stock Counts (verify stock figures matches acrual stock)
• Handle all SLA‘s with service providers
• Manage Lease Agreements & Increases

Handle all HR tasks :

• New Contracts (Permanent & temporary)
• Clocking Time & Overtime Management
• Ensure Work permits are renewed
• Ordering Office & Factory Supplies
• Monthly MIBFA Submissions
• Annual Workmens Comp Submissions
• Vehicle Maintenance, Reports, Licensing, Tracker
• Any other ad hoc admin / office duties for Directors

REQUIREMENTS :

• Must have a financial background and firm understanding of accounting processes and procedures.

Software Experience :

• Pastel V17 or V18
• Microsoft office (Excel, Power, Outlook and Word)