Financial Administrator

Responsibilities:

1. Answer phone calls, respond to emails, and greet visitors.
2. Manage and maintain files, records, and databases.
3. Prepare and distribute documents, reports, and correspondence.
4. Office Management: Maintain office supplies, inventory, and equipment.
5. Coordinate travel arrangements, meetings, and appointments.
6. Ensure office cleanliness and organization.
7. Communication: Handle internal and external communications.
8. Prepare and distribute meeting materials and minutes.
9. Ensure effective communication among team members.
10. Data Entry and Record-Keeping: Enter data into various software systems and databases.
11. Maintain accurate and up-to-date records and reports.
12. Special Projects: Assist with special projects and tasks as assigned.
13. Provide support to other departments as needed.
14. Creditors: Manage and maintain accurate records of amounts owed to suppliers and vendors.
15. Verify and process invoices and credit notes.
16. Ensure timely payment of debts to avoid late fees and penalties.
17. Communicate with suppliers regarding payment queries and disputes.
18. Reconcile supplier statements and investigate discrepancies.
19. Maintain aging reports to track overdue payments.
20. Ensure compliance with payment terms and conditions.
21. Debtors: Manage and maintain accurate records of amounts owed by customers.
22. Verify and process invoices, credit notes, and receipts.
23. Ensure timely collection of debts to minimize bad debts.
24. Communicate with customers regarding payment queries and disputes.
25. Reconcile customer statements and investigate discrepancies.
26. Maintain aging reports to track overdue payments.
27. Follow up on overdue accounts to secure payment.
28. Ensure compliance with credit terms and conditions.

Requirements:

1. Experience in Creditors and Debtors.
2. Experience in General Administration.
3. Fluent in Afrikaans and English.
4. Own Transport.
5. Good computer Skills.
6. Sage Accounting skills and Knowledge.
7. Self-motivated, Hardworking and outside of the box mindset.