Finance Operations Assistant

HOW YOU'LL ROLE

We are seeking a dynamic and detail-oriented Executive Assistant with a strong accounting background to support senior management. This role is a blend of executive assistance (30%) and accounting functions (70%), requiring exceptional organizational skills, financial expertise, and the ability to handle confidential matters with professionalism.

WHAT YOU'LL DO

Accounting & Financial Management:

• Full responsibility for accounting and financial reporting up to financial statement level for designated entities.
• Manage accounts payable and receivable, general ledger maintenance, and reconciliations.
• Oversee VAT, tax submissions, and regulatory compliance.
• Supervise financial operations of management companies handling international entities.
• Monitor and analyze financial performance, preparing detailed reports and variance analysis.
• Assist in budgeting, forecasting, and cash flow management.
• Support audit preparation and liaise with auditors to ensure compliance.
• Maintain oversight of expenditure and banking relationships, ensuring optimal financial efficiency.

Corporate Structuring & Project Management:

• Execute key corporate finance and structuring initiatives.
• Support the board in implementing corporate strategies and governance improvements.
• Identify and drive process enhancements for operational efficiency.

Company Secretarial Duties:

• Manage statutory records, draft resolutions, and oversee regulatory filings.
• Ensure compliance with corporate governance requirements.
• Coordinate trust administration and board activities.

Executive Support & Administration:

• Manage the Director’s calendar, ensuring efficient scheduling and prioritization.
• Coordinate domestic and international travel arrangements.
• Handle confidential correspondence and act as a liaison between internal and external stakeholders.
• Assist in event planning and corporate engagements.

Operational Coordination:

• Organize and maintain essential documentation, including KYC, FICA, and board packs.
• Act as a point of contact for office management tasks, liaising with service providers as needed.

Leadership & Strategic Support:

• Provide strategic recommendations to the Director based on financial insights and operational needs.
• Foster strong internal collaboration to support organizational objectives.
• Ensure timely execution of responsibilities, meeting deadlines without compromising quality.

WHAT YOU'LL NEED

Qualifications:

• Mandatory: BCom Accounting or equivalent (completed).

Experience:

• Articles completed at a registered accounting/auditing firm.
• 3–5 years post-articles experience in a similar role within a fast-paced environment.
• Proven experience in accounting, financial reporting, and company secretarial functions.
• Familiarity with corporate finance and structuring projects.
• Software proficiency in Sage, Draftworx, Microsoft Office, eFiling, and CIPC.

Skills & Competencies:

• Advanced Microsoft Office Suite (Excel, Word, PowerPoint) proficiency.
• Strong analytical, problem-solving, and organizational abilities.
• Excellent verbal and written communication skills.
• High level of discretion, integrity, and professionalism.
• Ability to multitask and adapt to dynamic business environments.