Finance Officer – Debtors

Independent Schools Association Of Southern Africa; Pietermaritzburg; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading independent boys college in Pietermaritzburg seeks a Finance Officer to manage debtor processes and support the Finance Manager. The role involves overseeing debt collection, managing a team, and ensuring accurate financial operations. Ideal candidates will have relevant qualifications and extensive experience in finance roles.

Qualifications

• 5 – 10 years of experience in a similar role.
• Corporate secretarial and governance knowledge would be an added advantage.

Responsibilities

• Oversee the College’s debt collection process.
• Manage the Income Cycle administrative team.
• Ensure accurate completion of Terms of Enrolment forms.

Skills

Communication

Negotiation

Problem Solving

Attention to Detail

Time Management

Education

Grade 12/Matric

Relevant Tertiary Qualification

Tools

Pastel

Microsoft Office

Job description

St Charles College, founded in 1875, is an independent Christian boys college situated in Pietermaritzburg, South Africa, catering for day boys from Grade 000 to Matric with boarders from Grade 4 upwards. The College has written the University of Cambridge International IGCSE, AS Level and A Level Examinations since 2002.

Finance Officer – Debtors

St Charles College is looking to employ a suitably qualified and experienced Finance Officer to join our Finance Department. The successful candidate will support the Finance Manager in overseeing all debtor-related processes and managing the Income Cycle team.

Key responsibilities include, but are not limited to:

• Oversee the College’s debt collection process and provide support to the Finance Manager.
• Manage the Income Cycle administrative team and ensure smooth functioning of the department.
• Ensure Terms of Enrolment forms are accurately completed for each scholar.
• Process and monitor monthly debit orders and accounting entries.
• Authorise all ancillary expenses charged to parent accounts.
• Ensure that monthly statements are prepared and distributed accurately and timeously.
• Maintain and reconcile spreadsheets related to Acceptance and Enrolment Fees.
• Ensure effective management and reconciliation of all debtor accounts.
• Approve and monitor short-and long-term payment arrangements.
• Meet with parents regarding outstanding accounts and communicate fee-related policies.
• Liaise with attorneys on bad debt accounts and legal action where applicable.
• Excellent communication, negotiation, and problem-solving skills.
• High attention to detail with strong administrative capability.
• Able to work independently and manage a team.
• Professional, empathetic and confident when dealing with debtors.
• Organised with the ability to manage time effectively under pressure.

The ideal candidate will have:

• Grade 12/Matric and a relevant tertiary qualification.
• 5 – 10 years of experience in a similar role.
• Proficient in Pastel and Microsoft Office (especially Excel and Word).
• Corporate secretarial and governance knowledge and relevant experience would be an added advantage.
• Adaptable to change and incorporation of technological improvements and efficiencies.

How do you apply?

Only persons with the appropriate qualifications and experience will be considered. If you feel you suit the above position, please complete the application form, which can be found by clicking on this link:

St Charles College is an equal opportunities employer and is committed to employment equity.

In line with POPIA, the College will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information, but it will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

The College reserves the right not to fill the post. An application will not entitle the applicant to an interview or appointment, and failure to meet the minimum requirements of the advertised post will result in the applicants automatically disqualifying themselves from consideration. If you have not heard from St Charles College within six weeks of your application, please consider that it has been unsuccessful.

Closing Date

30/05/2025