Finance Leave Administrator

Ernst & Young Advisory Services Sdn Bhd; Johannesburg; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a skilled professional to enhance leave management processes across its African operations. This role involves optimizing leave processes using specialized software, generating insightful reports, and addressing employee queries with precision. The ideal candidate will possess strong analytical skills, a knack for problem-solving, and the ability to communicate effectively across teams. Join a dynamic environment where your contributions will drive continuous improvement and foster a culture of excellence. If you thrive in a collaborative setting and are eager to make a significant impact, this opportunity is for you.

Qualifications

• 3-5 years of experience in Payroll or Leave Management.
• Proficiency in SAGE Leave Management software is essential.

Responsibilities

• Manage leave processes and optimize data reporting.
• Address employee leave queries and ensure data accuracy.

Skills

Problem-solving

Analytical skills

Attention to detail

Time management

Communication skills

Education

Bachelor's degree in Business Administration

Tools

SAGE Leave Management software

MS Excel

Job description

Reports to :

Samantha Piquito – Assistant Director - Finance

Job Summary :

Providing support across the Africa business, you will play a key role in managing and optimizing leave processes using SAGE Leave Management software.

Candidate Requirements :

Candidates should possess experience, knowledge, and skills that enable them to:

• Contribute to continuous improvement by sharing knowledge and supporting team members.
• Assist with Functional, System, and User Acceptance Testing for leave management tools.
• Embed data analytics capabilities by coaching the adoption and usage of leave management software.

Essential Functions :

1. Leave Reporting : Generate and manage regular and ad hoc leave reports to ensure accurate leave balances and statuses, including data compilation, trend analysis, and stakeholder presentation.
2. Employee Leave Queries : Address leave queries promptly and accurately, investigating discrepancies and providing clear explanations.
3. Timesheet Management : Capture and reconcile timesheets against SAGE Leave Management, ensuring data accuracy.
4. Employee Access Management : Manage access for new employees and handle access queries, including reactivations.
5. Reconciliations : Perform mid-month and month-end reconciliations for terminated employees, ensuring accurate leave balances before payout.
6. HR Assistance and Exit Checklists : Support Talent with leave-related queries and sign off on exit checklists.
7. Ad Hoc Assistance and Leave Approval Setup : Generate reports, modify leave approvers, and maintain approval processes.

Analytical / Decision Making Responsibilities :

• Resolve issues with perseverance and determination.
• Manage multiple projects flexibly.
• Address complex technical issues and understand client needs.
• Investigate issues for continuous improvement.
• Act as a trusted advisor, challenge existing processes, and promote change.

Knowledge and Skills :

• Professional approach with understanding of leave management processes.
• Problem-solving and credible solution provision.
• Confidence to challenge appropriately.
• Strong analytical, numeracy, and attention to detail skills.
• Effective time management and prioritization.
• Proactive learner and knowledge sharer.
• Ability to translate technical terms into business language.
• Excellent communication skills for presentations, training, and sharing knowledge.
• Professional in delivering challenging messages and fostering understanding.
• Ability to advocate for change effectively.
• Proficiency in MS Excel.

Other Requirements :

Ability and flexibility to work in a virtual environment across multiple time zones.

Job Requirements :

• Education : Relevant Bachelor's degree in Business Administration or related field (preferred).
• Experience : 3-5 years in Payroll or Leave Management.
• Proficiency : In SAGE Leave Management software.