Finance & HR Administrator

Phoenix Recruitment; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A luxury hotel in Pretoria is seeking an experienced Finance & HR Administrator to support both finance and HR departments. The ideal candidate will have a Grade 12 certificate and a diploma in finance & HR, along with 2-4 years in hospitality. Responsibilities include managing invoices, staff timesheets, and providing administrative support for HR functions. Strong proficiency in English and MS Office is essential. Reliable transportation is required.

Qualifications

• 2-4 years’ experience in a hotel or hospitality environment.
• Knowledge of hotel industry operations, invoice processing, and filing.
• Availability after hours and on weekends due to industry demands.

Responsibilities

• Ensure all invoices are supported by an approved Purchase Order.
• Manage staff timesheets, including capturing and submitting to finance.
• Prepare new employee and interview packs with non-confidential data.

Skills

Proficiency in English

MS Office

Basic financial knowledge

Team-oriented

Self-motivated

Education

Grade 12 certificate

Diploma or higher in finance & HR

Tools

Pastel accounting software

Job description

SUMMARY :

A luxury hotel in the Kameeldrift area is seeking an experienced Finance & HR Administrator to provide administrative support to both departments.

POSITION DETAILS :

Financial duties :

• Ensure all invoices are supported by an approved Purchase Order or agreement.
• Verify receipt of goods onto the stock system with proper stamping.
• Confirm goods are received at the correct value as per the purchase order.
• Capture invoices on Wanama and prepare imports to Pastel for the Management Accountant's approval.
• Ensure services are rendered through invoice sign-off by the responsible HOD where applicable.
• Follow up on variances identified in monthly supplier reconciliations.
• Maintain organized documentation related to creditors for future reference.
• Complete petty cash reconciliation without issuing or receiving cash.
• Assist with payment packs as needed.
• Maintain good relationships with suppliers from an accounting perspective.
• Control archived creditor records.
• Verify stock counts as requested by management.
• Perform any other reasonable tasks related to reports, data, or forms for creditors as directed by senior management.

Human Resources duties :

• Prepare and manage uniform orders, ensuring proper fitting and administration per SOP and checklists.
• Manage staff timesheets, including capturing, submitting to finance, and verifying uploads on ERS weekly.
• Check daily clock-in times are approved by relevant HODs on ERS and report accordingly.
• Submit weekly timesheets for ad-hoc labor companies.
• Load new employees into biometric systems and train staff on clocking procedures.
• Order and distribute birthday chocolates and arrange for birthday celebrations as per SOP.
• Assist with staff welfare initiatives and maintain related documentation.
• Prepare new employee and interview packs with non-confidential data; manage confidential documentation with HR manager.
• Conduct basic inductions for new employees and assist with non-confidential meeting minutes.

Requirements :

• Grade 12 certificate.
• Diploma or higher in finance & HR.
• 2-4 years’ experience in a hotel or hospitality environment.
• Knowledge of hotel industry operations, invoice processing, and filing.
• Proficiency in English and MS Office.
• Experience with Pastel or similar accounting software.
• Basic financial knowledge and understanding of stock management and HR processes.
• Energetic, committed, team-oriented, self-motivated, and hardworking.
• Availability after hours and on weekends due to industry demands.
• Willing to undergo occupational assessments.
• Own reliable transportation.