Finance Divisional Administration Assistant

Tower Group; Durban; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support the Finance and Administration division. This role is pivotal in ensuring the smooth operation of financial processes, offering secretarial support to key finance personnel, and managing various administrative tasks. The ideal candidate will possess strong communication skills, a knack for organization, and the ability to thrive under pressure. Join a dynamic team where your contributions will enhance the efficiency and effectiveness of financial operations. If you are passionate about administration and finance, this opportunity is perfect for you.

Qualifications

• Minimum three years relevant experience in a corporate environment.
• Ability to maintain confidentiality and manage tasks effectively.

Responsibilities

• Provide efficient front-line service for Finance and Administration.
• Manage secretarial functions including diary management and travel arrangements.

Skills

Verbal and Written Communication

Planning and Prioritizing

Paper/Systems Management

Confidentiality

Ability to Work Under Pressure

Education

Three-Year Secretarial/Administration Diploma

Tools

MS Excel

MS Word

MS Outlook

Job description

The Finance and Administration division forms an integral support division that ensures the responsible custodianship of budgets and resources made available to SASA by the industry. Its primary objective is to provide expert and comprehensive support services required by the SASA divisions such as centralized financial processing, payroll, and procurement, financial reporting, taxation, and treasury services.

Reporting to the Finance Manager, the Administrative Assistant is responsible for efficient secretarial service to the Finance Director, Finance Manager, and the Financial Planning Manager.

REQUIREMENTS :

• The ideal candidate must ensure that confidentiality and effectiveness of all Finance tasks and objectives are maintained; and must have excellent planning and prioritizing skills as well as efficient paper/systems management skills.
• A clear credit and no criminal record.
• A three-year recognized Secretarial/Administration Diploma with a minimum of three years relevant experience in a corporate environment.
• Excellent knowledge of MS Excel and MS Word together with MS Outlook.
• Excellent verbal and written communication skills, supported by an ability to interact with internal and external stakeholders at different levels within the industry.
• Ability to work under pressure within stringent deadlines.

RESPONSIBILITIES :

• Providing an efficient and professional front-line service for the Finance and Administration Division.
• Secretarial functions include screening telephone calls, arranging catering, typing correspondence, monthly reports, diary management, travel arrangements, and managing the bookings of meeting rooms.
• Administrative functions include general procurement, cellphone administration, and office supplies for the Finance team.
• Typing of minutes, agendas, annual financial statements, and other financial reports and documents.
• Administration of insurance claims.
• Supporting the various services provided by the Finance and Administration Division.