Finance and Office Administrator

RecruitMyMom; Somerset West; Hybrid; ZAR 25 000 - 45 000; Full time

Job summary

Join a forward-thinking renewable energy company as a full-time hybrid Admin and Finance Officer. This role is perfect for organized individuals passionate about administration and finance. You will provide essential support to the manager and contribute to the financial health of the organization. With responsibilities ranging from managing correspondence to performing bank reconciliations, you will play a pivotal role in ensuring smooth office operations. This is an excellent opportunity to grow in a supportive environment where your contributions are valued.

Benefits

Hybrid working environment

Supportive organization

Skillset development opportunities

Qualifications

• Proven work experience as an Office Administrator.
• Solid understanding of office management systems and procedures.

Responsibilities

• Serve as the first point of contact, managing correspondence and phone calls.
• Accurately load payments and maintain the cash book.
• Perform regular bank reconciliations to ensure accuracy.

Skills

Office Administration

MS Office Suite

Communication Skills

Organizational Skills

Time Management

Bookkeeping

Education

Grade 12 Qualification

PA Diploma

Job description

Are you a highly organised and detail-oriented individual with a passion for both administration and finance? Do you thrive in a fast-paced environment and possess excellent communication skills? An established renewable energy company based in Somerset West is looking for a full-time hybrid Admin and Finance Officer to provide comprehensive secretarial, administrative, and finance support, ensuring the smooth and efficient operation of their office.

You will be the go-to person for a variety of tasks, directly supporting the manager while also contributing to the financial well-being of the business.

Responsibilities:

Administrative:

• Serve as the first point of contact, professionally screening and directing phone calls and managing correspondence.
• Efficiently handle requests and queries, providing timely and accurate information.
• Proactively manage the manager's diary, scheduling meetings and appointments with precision.
• Coordinate travel arrangements, ensuring cost-effectiveness and convenience.
• Take ownership of office supplies, sourcing and maintaining adequate stock levels.
• Draft and produce clear and concise communication documents for both internal and external stakeholders.
• Develop and maintain an organised and easily accessible office filing system (both physical and digital).
• Oversee the general upkeep and functionality of the office space.
• Ensure the smooth operation of office equipment through proactive maintenance and timely repair arrangements.
• Manage all forms of correspondence, including emails, letters, and packages.
• Undertake other administrative tasks as required to support the team.

Finance:

• Accurately load payments and maintain the cash book with meticulous attention to detail.
• Perform regular bank reconciliations to ensure accuracy of financial records.
• Process supplier invoices efficiently, matching them with relevant documentation and performing reconciliations.
• Generate and process customer invoices accurately, ensuring timely reconciliation.
• Provide crucial support in weekend and month-end financial procedures.
• Assist with general bookkeeping tasks, ensuring accurate record-keeping.
• Undertake other finance-related administrative tasks as needed.

Requirements

• Proven and demonstrable work experience as an Office Administrator.
• Solid understanding of office management systems and procedures.
• Excellent proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong English language skills (both written and verbal).
• Exceptional organisational and time management abilities, with a proven track record of meeting deadlines.
• Ability to multitask effectively and prioritise a diverse daily workload.
• Outstanding verbal and written communication skills, with the ability to interact professionally at all levels.
• Demonstrated discretion and a commitment to maintaining confidentiality.
• Grade 12 qualification is essential.
• A PA diploma or relevant administrative certification would be considered a significant advantage.

Benefits

This is an excellent opportunity to become an integral part of a supportive and growing organisation where your contributions will be genuinely valued. You'll gain diverse experience across both administrative and finance functions, offering a broad skillset development.

Established company

Permanent position

Hybrid working environment

Have the chance to impact the efficiency directly and success of their daily operations. If you're looking for a role with responsibility, variety, and the opportunity to make a real difference