Finance and Administration Officer

Human Destiny Executive Search and Recruitment; Wes-Kaap; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is seeking a Finance and Administration Officer to support the Finance Manager with key financial tasks. In this role, you will manage the accounts payable function, liaise with financial institutions, and ensure compliance with regulations. Your expertise in financial software and strong analytical skills will be essential as you maintain financial records and assist during audits. This office-based position offers a dynamic work environment where you will engage with various stakeholders and contribute to the financial health of the organization. If you are detail-oriented and thrive under pressure, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in accounting and payables management.
• Strong knowledge of financial regulations and procurement procedures.

Responsibilities

• Manage accounts payable and assist with accounts receivable functions.
• Liaise with suppliers and ensure compliance with financial regulations.

Skills

Analytical Skills

Problem-Solving

Attention to Detail

Organizational Skills

Interpersonal Skills

Negotiation Skills

Education

Bachelor’s degree in Finance

Tertiary qualification in Accounting

Business Administration qualification

Tools

Xero

Microsoft Office Suite

ApprovalMax

TARA

Job description

Job Description:

The Finance and Administration Officer is responsible for supporting the Finance Manager in finance and administrative functions, with a primary focus on managing the accounts payable function. The role also involves liaising with financial institutions, maintaining financial records, ensuring compliance, and supporting audit processes.

Key Responsibilities:

Financial Management:

• Administer the Accounts Payable (creditors) function for the comany
• Assist with the Accounts Receivable function when necessary, ensuring continuity of operations.
• Maintain the fixed asset register and CASM, ensuring accuracy and compliance.
• Process and allocate supplier invoices using TARA.
• Ensure purchase order numbers appear on supplier invoices before loading in Xero/Approvalmax
• Linking of Purchase orders and bills in Xero/Approlmax.
• Prepare and process local and foreign payments, ensuring proper authorization via ApprovalMax, Xero, or other approval systems.

Banking and Compliance:

• Liaise with companys bankers on operational matters, including Reserve Bank applications and approvals.
• Ensure supplier balances in Xero align with supplier statements at month-end.
• Maintain accurate and up-to-date supplier contact details and VAT registration numbers in Xero.
• Obtain and update BBEE and Tax compliance certificates from suppliers annually.

Audit and Risk Management:

• Assist with audit preparations and queries during the year-end audit.
• Maintain financial records and ensure compliance with organizational policies and regulatory requirements.

Administrative and Stakeholder Engagement:

• Liaise and follow up with staff on supplier/payment related matters to ensure timeous processing and payments.
• Liaise with suppliers regarding accounting matters and ensure purchase orders are correctly reflected on invoices.
• Support additional finance-related tasks as allocated by the Finance Manager.

Required Qualifications & Experience:

• Bachelor’s degree or tertiary qualification in Finance, Accounting, Business Administration, or a related field.
• Minimum of 3-5 years of experience in accounting and payables management.
• Strong knowledge of financial regulations, and procurement procedures.
• Proficiency in financial software (e.g., Xero) and Microsoft Office Suite.
• Excellent analytical, problem-solving, and communication skills.

Competencies & Skills:

• Attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and collaboratively.
• High level of integrity and ethical standards.
• Strong interpersonal and negotiation skills.

Work Environment:

• Office-based role with occasional travel for audits, meetings, or procurement purposes.
• Requires working under pressure to meet deadlines.