Finance Admin Clerk Invoicing (Animal Science)

Agrijob; Mkhambathini Local Municipality; On-site; ZAR 240,000 - 360,000; Full time

Job summary

De Heus Animal Nutrition in South Africa seeks an experienced finance administrator to ensure accurate processing of sales orders, delivery verification, invoicing and credit adjustments in a feed manufacturing environment.

The role requires Matric, 3–5 years’ experience, ERP proficiency and strong problem-solving, communication and Excel skills. Close coordination with Sales, Logistics and Finance is essential.

Qualifications

• Matric (GR12) is required.
• Valid code 08/EB driver\'s license is required.
• 3–5 years’ experience in a similar role.
• Intermediate knowledge of MS Excel.
• ERP system experience.
• Understanding of invoicing and payment terms.

Responsibilities

• Verify deliveries and match PODs to Auto Generated Sales Invoices and ensure quantities delivered match ordered quantities.
• Auto-generate invoices in ERP based on verified delivery documentation and validate VAT, freight, discounts and PO references.
• Process approved credit notes and adjustments with required approvals and capture supporting documents.
• Respond to invoice-related queries from farmers and distributors and provide copies of invoices, PODs and statements.
• Maintain filing systems and support month-end reconciliations and internal/external audits.

Skills

Problem solving

Communication and influencing

Relationship building and team

Quality Awareness

Computer skills (MS Office)

Written communication skills

Education

Matric (GR12 Certificate)

Tools

MS Excel

ERP system

Job description

De Heus Animal Nutrition is an international producer of a complete range of compound feed, premixes, concentrates and feed specialties. Their customers are small and large farmers, integrations and dealers. They provide them with nutritional concepts that ensure maximum animal health and optimal performance.

PURPOSE OF JOB

To ensure accurate processing of sales orders, delivery verification, invoicing, and credit adjustments in alignment with De Heus South Africa’s operational, financial, and compliance requirements within a feed manufacturing and agricultural supply environment.

KEY PERFORMANCE AREAS

Delivery Verification

• Match delivery notes (PODs – Proof of Delivery) to Auto Generated Sales Invoices
• Confirm quantities delivered versus quantities ordered.
• Validate product codes (bulk feed, bagged feed, medicated feed compliance).
• Resolve discrepancies with Warehouse, Logistics, or Sales teams.

Invoice & customer statement Generation

• Auto Generate invoices on ERP based on verified delivery documentation.
• Validate:o Contract pricing, discounts, rebates.o VAT calculations (South African tax compliance).o Freight and transport charges where applicable.
• Ensure correct purchase order references appear on invoices.
• Issue invoices within agreed billing timelines.
• Generate, verify and issue customer statements.

Credit Notes & Adjustments

• Process approved credit note requests.
• Verify reasons (pricing errors, short deliveries, returns, damaged goods).
• Capture credit notes with supporting documentation.
• Obtain required approvals per internal control procedures.
• Identify unmatched deliveries or un-invoiced transactions.
• Assist Finance with month-end reconciliations / Statements

Customer Query Resolution

• Respond to invoice-related queries from farmers, Distributors
• Investigate discrepancies with Sales and Dispatch.
• Provide copies of invoices, PODs, statements, and related documents.
• Ensure timely resolution to prevent payment delays.

Reporting & Administration

• Maintain organized electronic and physical filing systems.
• Track incomplete deliveries and pending invoices.
• Support internal and external audit requirements.
• Close coordination with Sales, Production, Logistics, and Finance
• Tight coordination between mill production and dispatch

Knowledge, Qualifications & Experience

• Matric (GR12 Certificate)
• Possession of a valid code 08/EB drivers license
• 3 - 5 Years’ experience in a similar position.
• Intermediate knowledge of MS Excel
• ERP system experience
• Understanding of invoicing and payment terms

Skills

• Problem solving skills
• Communication and influencing skills
• Relationship building and team leadership skills
• Quality Awareness
• Computer skills (MS Office)
• Written communication skills

Behaviour

• Positive, pro-active, results-driven attitude
• Innovative
• Highly ethical and principle-driven
• Committed, dedicated, motivated
• Self-starter and follow-though
• Energy, drive, courage and tenacity
• Required to work with minimum supervision

Closing date: 15 October 2026