Finance Admin Assistant

Snatch | Accounting & Finance Headhunters; Stellenbosch; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A family-run wine estate near Stellenbosch is seeking a Finance Admin Assistant to manage financial and administrative operations for the estate. The successful candidate will handle accounts, payroll, reconciliations, and client communications, ensuring seamless operations while maintaining compliance. Candidates should have a tertiary qualification in Accounting or Finance, with a minimum of 3 years' experience and proficiency in Xero and Excel.

Qualifications

• Minimum 3 years’ experience in finance or administrative role.
• Valid driver’s license and reliable transport required.
• Ability to work independently from office.

Responsibilities

• Manage accounts payable and receivable, processing invoices and payroll.
• Reconcile inventory and assist with compliance reporting.
• Coordinate operational tasks related to wine production.

Skills

Attention to Detail

Communication

Organization

Fluency in English

Fluency in Afrikaans

Education

Tertiary qualification in Accounting

Finance

Business Administration

Tools

Xero

Excel

Google Workspace

Job description

A family-run wine estate near Stellenbosch is seeking a Finance Admin Assistant highly organized, detail-oriented, and personable professional to assist with its finance and administrative operations.

As a Finance Admin Assistant,, you’ll manage comprehensive financial and administrative tasks - including accounts, payroll, reconciliations, compliance, wine production coordination, client communications, and operational support - to ensure smooth and accurate operations for the wine estate.

Key Responsibilities:

• Handle accounts payable and receivable, including invoice and bill capturing on Xero
• Manage petty cash and oversee credit card transaction processes
• Assist with payroll duties such as processing wages, overtime, and payslips, and coordinating with the payroll provider
• Reconcile petty cash, stock, electricity, and wine inventory regularly
• Generate and send monthly client statements; follow up on outstanding payments
• Submit required documentation for insurance, licensing, and regulatory compliance
• Process invoices related to wine sales and property rentals
• Support operational coordination of wine production activities
• Oversee wine stock logistics including receiving, dispatching, and coordinating with delivery drivers
• Reconcile monthly customer sales and manage business-to-business documentation and platform submissions
• Complete SAWIS reporting (e.g., forms 5 and 7)
• Assist with day-to-day tenant management
• Ensure compliance through accurate wine stock reporting and record-keeping
• Provide administrative support across estate operations
• Manage communication with all stakeholders including tenants, clients, insurers, and suppliers
• Oversee fleet-related tasks such as vehicle license renewals
• Maintain organized audit documentation (SAWIS, Weita, Department of Labour)
• Offer ad hoc assistance to the estate principal and help with ongoing estate projects

Qualifications and Experience:

• Holds a tertiary qualification in Accounting, Finance, or Business Administration
• Brings a minimum of 3 years’ experience in a finance or administrative role
• Skilled in using Xero, Excel, and cloud-based platforms like Google Workspace
• Fluent in both English and Afrikaans
• Possesses a valid driver’s license and has own reliable transport
• Capable of working independently from an office located just outside Stellenbosch

Salary:

• R25 000 - R35 000 / month