Finance & Administrative Assistant

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A leading company in the wine industry seeks an experienced financial manager to oversee accounts, payroll, and administrative duties. The candidate must have a tertiary qualification in Accounting or Finance, fluency in English and Afrikaans, and the ability to work independently from their Stellenbosch office. This role offers an opportunity to manage diverse financial operations while ensuring compliance with regulatory standards.

Qualifications

• At least 3 years of relevant experience in a finance/admin environment.
• A valid driver’s licence and own transport.

Responsibilities

• Manage accounts payable and receivable, including capturing invoices.
• Support payroll: process overtime, wages, and payslips.
• Coordinate estate-wide communication with stakeholders.

Skills

Proficiency in Xero

Excel

Cloud-based tools (Google Workspace)

Fluent in English

Fluent in Afrikaans

Ability to work independently

Education

Tertiary qualification in Accounting, Finance, or Business Administration

Job description

Reference: 10474 CMConsultant: ChristaMostertJob Description:

• Manage accounts payable and receivable, including capturing invoices and bills on Xero
• Maintain petty cash and credit card processes
• Support payroll: process overtime, wages, payslips, and liaise with payroll provider
• Perform reconciliations for stock, petty cash, electricity, and wine inventory
• Prepare and send monthly customer statements and follow up on outstanding payments
• Submit claims and documentation for insurance, licensing, and compliance purposes
• Process wine sales and rental invoices
• Wine Estate Operations and coordination of wine production
• Oversee wine stock movement: receiving, dispatch, and coordination with delivery drivers
• Reconcile monthly customer sales and manage B2B documentation and platform uploads
• SAWIS submissions (e.g., Sawis 5, 7)
• General tenant management
• Maintain compliance with wine stock records and reports
• Administrative Support
• Coordinate estate-wide communication with stakeholders (tenants, customers, insurers, suppliers, etc.)
• Manage fleet administration (vehicle licence renewals, etc.)
• Maintain accurate audit records
• Provide ad hoc support to the principal and assist with estate-based Projects

Qualifications:

• A tertiary qualification in Accounting, Finance, or Business Administration
• At least 3 years of relevant experience in a finance/admin environment
• Proficiency in Xero, Excel, and cloud-based tools (Google Workspace)
• Fluent in English and Afrikaans
• A valid driver’s licence and own transport
• Ability to work independently from an on-site office just outside Stellenbosch

How to Apply:

• Email your comprehensive CV [e-mail].
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.