Filing Clerk

SoluGrowth; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An exciting opportunity awaits you as a Filing Clerk in the automotive industry with a forward-thinking company. In this role, you will be responsible for organizing and maintaining employee files, ensuring efficient data entry and retrieval, and collaborating with external vendors for document archiving. Your attention to detail and organizational skills will play a crucial role in streamlining filing systems and enhancing overall office efficiency. If you are looking to grow your career in a dynamic environment, this position offers the perfect platform to showcase your abilities and contribute to a thriving team.

Qualifications

• High school graduate or equivalent is required.
• Knowledge of basic office and administrative software is a must.

Responsibilities

• Sorts and organizes employees’ files and documents.
• Coordinates with Metrofile for archiving and document retrieval.
• Ensures privacy and security of documents.

Skills

MS Office

Data Entry

File-Keeping Software

Organizational Skills

Attention to Detail

Education

High School Graduate

Tools

Cloud Storage

Job description

Solugrowth (PTY) Ltd

2025/04/24 Pretoria

Job Reference Number: SG-542

Department: BPO H2R - Nissan

Industry: Motor Industry

Job Type: Contract

Positions Available: 1

Salary: Market Related

We are offering an exciting opportunity for a Filing Clerk at our client in the automotive industry.

Job Description

• Sorts employees’ files
• Builds a file record template to record all files that are to be archived with Metrofile
• Coordinates with Metrofile to collect all files to be archived on-site
• Organizes documents
• Makes copies of paperwork and distributes as needed
• Retrieves data and files for other departments and personnel
• Uses alphabetical and numerical systems to organize papers
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed
• Updates filing systems and develops new filing, organizational, and storage systems as required
• Creates new files and provides information on records and reports
• Requests boxes from Metrofile
• Ensures all requested boxes are returned in the same order within a week
• Secures and protects the privacy of documents
• Scans paper documents, verifying clarity and legibility
• Processes requests for files and data
• Records borrowing and returning of documents
• Monitors filing materials and office supplies, working with vendors to secure needed supplies or reporting needs to the purchasing officer
• Discards documents following official procedures when required
• Transcribes audio and video content
• Operates office equipment
• Identifies ways to improve filing systems and designs forms and templates for data entry
• Performs data entry tasks
• Collaborates with warehouse personnel or outside storage vendors for safe archiving of documents
• Checks and corrects documentation and placement of previously filed documents

Job Requirements

• High school graduate or equivalent
• Knowledge of basic office and administrative software such as MS Office
• Experience working in an office setting
• Previous clerical experience (preferred but not mandatory)
• Experience with file-keeping software or cloud storage is a plus
• Strong input skills and knowledge