Filing Clerk

Job Location : Gauteng, Pretoria Deadline : May 25, 2025 Quick Recommended Links

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Description

Exciting opportunity for a Filing Clerk at our client in the automotive industry.

• Sorts employees’ files
• Build a file record template to record all filles that are to be Archived with Metrofile
• Arrange with Metrofile to collect all the files to be archived to be collected On-site
• Makes copies of paperwork and distributes as needed.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
• Creates new files and provides needed information on records and reports.
• Requesting boxes from Metrofile
• Ensure all requested boxes from Metrofile are sent back in same order as per requested box within a week
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.
• Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
• Discards documents when required in accordance with official procedures.
• Transcribes audio and video content.
• Operates office equipment.
• Looks for ways to improve filing systems and designs forms and templates for data entry.
• Types and performs data entry.
• Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
• Checks and corrects documentation and placement of previously filed documents.

Requirements

• High school graduate or equivalent
• Knowledge of basic office and administrative software such as MS Office
• Experience working in an office setting
• Previous clerical experience (not a must be preferred)
• Experience working with file-keeping software or cloud storage a plus