Faculty Officer III (P8) (Faculty of Engineering & the Built Environment: Dean's Office)

Energy Vault; Gauteng; On-site; ZAR 300,000 - 500,000; Full time

Job summary

L'Université de Johannesburg est à la recherche d'un Faculty Officer III pour soutenir le Head of Faculty Administration. Le rôle implique la gestion des candidatures des étudiants, l'organisation des examens et la supervision de la qualité des données académiques. Les candidats doivent posséder un diplôme pertinent et une expérience significative dans l'administration académique pour réussir dans un environnement dynamique.

Qualifications

• Minimum de 5 ans d'expérience en administration académique dans une institution d'enseignement supérieur.
• Compétences avérées en informatique, notamment Windows et MS Office.
• Au moins 5 ans d'expérience avec le système ITS.

Responsibilities

• Gérer les problèmes liés aux candidatures et sélectionner les candidats.
• Planifier et superviser la logistique des examens et cérémonies de graduation.
• Agir en tant que gardien des dossiers académiques des étudiants.

Skills

Communication

Organisation

Gestion des données

Résolution de problèmes

Education

Degree/Advanced Diploma (NQF 7)

Tools

MS Office

Job description

Faculty Officer III (P8) (Faculty of Engineering & the Built Environment: Dean's Office)

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future"

Duties & Responsibilities

Responsibilities:

The Faculty of Engineering and the Built Environment is recruiting a Faculty Officer III to support the Head of Faculty Administration (HFA) in the execution of his/her duties. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent support.

• Handle problems related to applications. Select student applicants.
• Sign-off the registration approval of students.
• Source all documentation pertaining to the lifecycle of the student.
• Plan and oversee the logistics related to examinations and graduations for the faculty. Act as custodian of the current student's academic record.
• Assist the HFA with assessing and correcting the quality of Academic Administration data captured for a student records.

Desired Experience & Qualification

• A relevant Degree/Advanced Diploma (NQF 7).
• Minimum of 5 years’ experience in academic and student administration with a higher education institution.
• Proven computer skills in Windows and MS Office.
• Minimum of 5 years ITS experience
• A minimum of 3 years’ experience in managing/co-ordinating a wide range of administrative and executive support related tasks in a higher education environment

• A relevant Degree/Advanced Diploma (NQF 7).
• Minimum of 5 years’ experience in academic and student administration with a higher education institution.
• Proven computer skills in Windows and MS Office.
• Minimum of 5 years ITS experience
• A minimum of 3 years’ experience in managing/co-ordinating a wide range of administrative and executive support related tasks in a higher education environment

Competencies and Behavioural Attributes:

• Good communication skills (written and verbal) with high level of proficiency in English
• Good oral communication in at least one other language
• Good planning and organisational skills
• Computer literacy, including MS Office (MS Word and Excel)
• Excellent interpersonal skills
• Good problem-solving and numerical skills
• Extensive relevant experience in academic administration and management of student data
• A flexible and versatile team player who will work and excel in any environment
• Attention to detail
• Reliability and Integrity
• Good people management and time management
• Ability to work under pressure in a complex environment.

Recommendations:

• Experience in Committee Administration would be advantageous.
• Understanding and Implementation of faculty rules and regulations.
• Understanding and Implementation of Academic Regulations.
• Understanding and Implementation of UJ policies, procedures and processes.
• Experience with Application Ranking System (ARS) selections procedure.

Enquiries:

Enquiries regarding job content: Mr. Bongani Nkosi (Head of Faculty Administration) at Tel. [phone]
Enquiries regarding remuneration and benefits: Mr. Mandisa Malindisa (HCM Business Partner) at Tel. [phone]