Faculty Assistant Contractor

IQbusiness; Wes-Kaap; Hybrid; ZAR 50,000 - 200,000; Full time

Job summary

IQbusiness recherche un Assistant de Faculté pour soutenir les membres de la faculté d'une école de commerce internationale. Le rôle hybride inclut des activités administratives variées telles que la gestion de l'agenda et la préparation de matériel d'enseignement. Une bonne maîtrise de l'anglais et des compétences organisationnelles sont essentielles pour réussir dans ce poste. Rejoignez une entreprise qui valorise l'équilibre travail-vie personnelle et offre des opportunités de développement.

Benefits

Flexible work environment

Attractive salary packages

Generous employee benefits

Growth and development opportunities

Qualifications

• Baccalauréat ou équivalent souhaité dans le domaine commercial ou hospitalier.
• Expérience solide en relations clients.
• Maîtrise de l'anglais, le français est un atout.

Responsibilities

• Assister les membres de la faculté dans la gestion de l'agenda et du matériel d'enseignement.
• Organiser des réunions et gérer des voyages complexes.
• Aider lors des événements en personne et en ligne.

Skills

Organizational skills

Communication

Customer-focused

Time management

Stress management

Education

Bachelor's degree in commercial or Hospitality field

Tools

MS Office

Salesforce

Canvas

Zoom

Job description

IQbusiness is seeking to employ a Faculty Assistant on an initial 3-month contract (as probation; optioned for extension) to collaborate with an international client from our offices in Welgemoed, Cape Town Northern Suburbs. This is a hybrid role (3 days on-site; 2 days WFH).

About this role
Our client is a leading international business school. The Faculty Assistants support our client's Faculty members for all administrative duties, enabling them to
concentrate on their teaching and research activities. In this role, you will assist 3 to 4 Faculty
Members with their agenda, teaching material, expenses and much more.

Key activities & accountabilities

• Carry out general secretarial and other duties as required
• Prepare teaching materials and help for document or database research.
• Provide support in the Faculty’s agenda management
• Organise logistics for internal and external meetings
• When required, assist in meeting with clients, take minutes and provide general support
• Organise travel and complex travel planning: reservation of flights, accommodation, visas, etc.
• Manage expenses claims timely and accurately
• Provide support during workshops and events on campus when required
• Provide support to Faculty during online events/programs when required

Ideal profile

• Bachelor's degree or equivalent ideally in the commercial or Hospitality field
• Strong experience in a customer relations role
• Experience working in an international environment
• Fluent in English, written and oral, a good command of French is a plus; any additional language is an asset
• Computer literate (MS Office necessary; Salesforce, Canvas and Zoom are a plus)
• Proven organizational and administrative skills
• Ability to handle multiple priorities in an independent manner
• Excellent communication skills, customer-focused and diplomatic
• Team player is a must
• Stress management, customer-oriented, professional
• Time management, organization and logistics skills
• Strong sense of responsibility with a proactive and positive attitude

Who we are:

Our purpose is to grow people, grow business and grow Africa.

At IQbusiness, we are creative problem-solvers who never concede defeat. Beyond IT and technology, we apply innovative solutions to complex problems. We make sure that our clients grow, whether these challenges may be overcome by utilising research from IQbusiness and our partners, allocating teams to build and implement solutions, or deploying point expertise to address a skills shortage. Whatever the challenges, we support them in overcoming them.

What’s in it for you:

At iqbusiness, we prioritise work-life balance and offer attractive salary packages with generous employee benefits. Our offices are conveniently located in both Johannesburg and Cape Town, ensuring ease even during challenging times like load shedding. We foster a workplace culture that values flexibility and supports your personal needs. Moreover, our diverse talent pool provides ample opportunities for growth and development through meaningful interactions with your colleagues. Join us and experience the best of both worlds: a fulfilling career and a fulfilling life outside of work.

How do we recruit?

At iqbusiness, we take a refreshingly straightforward approach to recruitment. We firmly believe that feedback is the backbone of improvement, so we avoid dragging out the process unnecessarily.

Here's a sneak peek at the steps involved once you've sent us your CV:

• First, we'll dive into your CV, delving into your background, interests, passions, and tech prowess. If you're a shining star that aligns with our needs, congratulations! You'll swiftly move on to step two.
• This stage involves meeting one of our charismatic hiring managers who will assess your skills and, just as importantly, your compatibility with our vibrant culture.
• If you emerge victorious from this encounter, a thrilling challenge awaits you—an online assessment to prove your mettle. But wait, there's more! You'll also mingle with more of our extraordinary team members.
• Once these delightful encounters conclude, we get down to business with employment checks—references, credit history, criminal records, and even the rarefied world of fraud. Once you've successfully navigated these hurdles, voila!
• We eagerly extend to you an offer of employment, formalities having been dealt with promptly.

So, if you're ready to embark on a whirlwind recruitment adventure, buckle up and send us that CV now!

Note: As all business roles require honesty in the handling of or access to cash, finances, financial systems, or confidential information, our recruitment process requires that the following background checks be completed: credit, criminal, ID, and qualification verification.

IQbusiness is committed to sustainable growth and transformation; we embrace diversity and employ previously disadvantaged individuals.