Facility / Office Manager (6 month fixed term contract)

O'Brien Recruitment; Cape Town; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading company is looking for a dynamic Office / Facility Manager to oversee operations across multiple regional offices on a 6-month contract. This role requires a proactive individual with a knack for multitasking and strong leadership in maintaining a safe and efficient office environment.

Qualifications

• Minimum Matric + 2 years’ experience in office management or facilities.
• Strong organizational and multitasking skills.
• Valid driver’s license required.

Responsibilities

• Manage day-to-day operations across regional offices.
• Source, manage and negotiate with service providers.
• Drive compliance with HSE policies and protocols.

Skills

Office Administration

Office Management

Communication

Problem-Solving

Supplier Management

Education

Matric

Tools

MS Office

Job description

Are you a facilities mastermind with a passion for creating smooth, well-oiled office environments? Do you thrive on managing multiple sites, juggling service providers, and ensuring everything from the coffee machine to compliance is running like clockwork?

We’re on the hunt for a dynamic and hands-on Office / Facility Manager to oversee operations across five regional offices on a 6-month fixed-term contract. Based in Cape Town, you’ll report to the Procurement Manager and play a vital role in ensuring all facilities are safe, functional, and brand-aligned, while delivering exceptional service and support to internal teams.

Please kindly apply here or send your CV to [Email Address Removed]

What You’ll Be Responsible For:

Facilities Oversight

• Manage day-to-day operations across regional offices (Cape Town, Johannesburg, Durban, PE, Bloemfontein)
  
  
• Handle preventative maintenance, snag resolution, supplier coordination, and office improvements
  
  
• Ensure optimal use of office space and adherence to company standards, branding, and protocols
  
  

Vendor & Procurement Management

• Source, manage and negotiate with service providers (cleaning, security, maintenance, etc.)
  
  
• Ensure contract compliance and budget tracking
  
  
• Oversee consumables, courier accounts, and monthly cost reconciliation
  
  

Front Office Team Leadership

• Manage FOH teams in all locations (leave approvals, SOPs, performance reviews)
  
  
• Oversee reception functions, calls, guest experience, courier services, and new joiner setups
  
  

Health, Safety & Environment (HSE)

• Drive compliance with HSE policies and protocols nationally
  
  
• Conduct inspections, maintain HSE consumables, and coordinate SHE Rep reviews
  
  
• Ensure emergency systems, COC certifications, and audits are up to date
  
  

Support Services

• Assist with onboarding/offboarding, staff travel systems, and operational needs
  
  
• Ensure efficient consumables ordering, budget tracking, and event/catering logistics
  
  

What We’re Looking For:

• Minimum Matric + 2 years’ experience in office management or facilities
  
  
• Excellent knowledge of MS Office tools, admin systems, and supplier management
  
  
• Strong organizational, communication, and problem-solving skills
  
  
• A team leader with customer service orientation and a knack for multitasking
  
  
• Valid driver’s license required; travel to regional offices will be part of the role
  
  

This is a fantastic opportunity for a solutions-oriented, proactive individual looking to make an immediate impact in a high-energy, fast-paced environment.

Desired Skills:

• Office Administration
• Office Equipment
• Office Management
• Ordering Office Supplies
• QHSE