Facilities Support Coordinator

Optimal Growth Technologies; Johannesburg; On-site; ZAR 300,000 - 500,000; Full time

Job summary

Optimal Growth Technologies is seeking a Commercial Support Coordinator for a 12-month role in Bryanston. The successful candidate will provide administrative support within the Commercial Department, handling tenant applications and contract management. Ideal candidates will possess at least 3 years of contract administration experience and relevant qualifications in management.

Qualifications

• Minimum of 3 years' experience in contract management administration.
• Relevant tertiary qualifications in management fields are essential.

Responsibilities

• Provide administrative support to the Commercial Department.
• Track tenant applications and ensure completion with relevant stakeholders.
• Calculate monthly rentals and issue leases for approved applications.

Skills

MS Office

Contract management administration

Financial experience

Education

Grade 12 or equivalent

Relevant tertiary qualification

Tools

SAP Real Estate

Site Share

Docusign

SharePoint

Job description

Commercial Support Coordinator

Location: Bryanston

Duration: 12 months

Role purpose:

• To provide administrative support to Commercial Department by tracking
• applications from tenants, processing of approvals and associated lease agreements and capture leases on billing tool.
• Process renewals and track with tenants to ensure renewal prior to expiry.
• Assisting in all administrative related duties.
  
  
  

Key Accountabilities

• Track tenant applications on company's Site Share portal and ensure completion with relevant stakeholders within agreed SLA.
• Calculate monthly rental per approved application, issue leases and ensure conclusion between tenant and company, based on company Delegation of Authority, in relevant tools, e.g. Site Share portal and Docusign.
• Process duly signed leases on relevant tools, e.g. SharePoint and SAP.
• To assist with all internal and external application and billing enquiries and provide updated status reports.
  
  
  

Core Competencies, Knowledge And Experience

• MS Office package
• SAP Real Estate (Desirable)
• Policies and procedures
• Minimum of 3 years' experience in contract management administration (Essential)
• 1 2 years financial experience (Desirable)
  
  
  

Must have technical / professional qualifications:

• Grade 12 or equivalent (Essential)
• Relevant tertiary qualification e.g. Facilities Management, Property Management, Project management, Finance management, Contract management (Essential)