Facilities & Procurement Coordinator

The Facilities & Support Services Coordinator is responsible for overseeing and coordinating all aspects of facility management and support services, ensuring that the workplace is safe, efficient, and well-maintained. The role is responsible for safe transportation of SDC Staff using the company bus daily, liaising with service providers, managing maintenance schedules, ensuring compliance with health and safety regulations, and supporting day-to-day operational needs.

Key Responsibilities :

Company Transportation Responsibilities

1. Ensure company vehicles fleet are well maintained and services scheduled on time.
2. Maintain accurate records of Vehicle Inspection Checklists and perform pre- and post-inspections with vehicle users and report defaults daily.
3. Ensure Roadworthiness of company vehicles.
4. Transport staff to and from work at approved pick-up and drop-off areas.
5. Keep staff records of bus travelling employees.
6. Must have own transportation to and from the bus parking area.
7. Handle logistical support for office moves, renovations, and refurbishments, and procurement (with company vehicle).

Facility Responsibilities

1. Ensure the upkeep, maintenance, and security of the facility, including office buildings, parking areas and allocation, and shared spaces.
2. Coordinate preventive and reactive maintenance of electrical, plumbing, HVAC, and other building systems.
3. Conduct regular inspections to ensure the facility is in good working condition.
4. Manage office space planning and workplace ergonomics with Facilities & Procurement Manager.
5. Assist with procurement planning and quotations when required to in line with the company Procurement Policy.
6. Coordinate Asset Management and yearly audit.

Administrative & Budgeting

1. Assist in preparing and managing budgets for facility-related expenses.
2. Maintain service records, invoices, and contracts for Facilities.
3. Coordinate internal requests related to workspace adjustments, equipment repairs, and other support needs.
4. Prepare reports on facility performance, expenditures, and improvements.

Key Requirements :

1. Strong organizational and coordination planning skills.
2. Excellent communication, interpersonal and problem-solving abilities.
3. Knowledge of building maintenance, safety regulations, and compliance standards.
4. Ability to manage multiple tasks and prioritize effectively.
5. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
6. Ability to work independently and as part of a team.
7. Well-presented and focused.

Minimum Requirements :

1. Flexibility to respond to facility emergencies outside of regular working hours.
2. Understanding of procurement and contract management.
3. Familiarity with office space planning and ergonomics is a plus.