Facilities Officer Soweto

Bontle Ke Botho (Pty) Ltd; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player seeks a Facilities Manager to oversee the maintenance and management of its buildings. This role is crucial for ensuring safety, efficiency, and compliance with health regulations. The ideal candidate will lead a team, manage vendor relationships, and implement a preventive maintenance program. With a focus on enhancing operational effectiveness, this position offers a chance to contribute to a well-maintained environment that reflects positively on the company's brand image. If you have a passion for facilities management and a track record of successful project execution, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in facilities maintenance and management.
• Proven project management track record with vendors and contractors.
• Technical skills in maintenance, installation, and repairs.

Responsibilities

• Lead and manage hospitality staff, ensuring safety and cleanliness.
• Perform routine inspections and plan timely repairs and maintenance.
• Administer the annual budget and prepare operational reports.

Skills

Facility Management

Project Management

Safety Compliance

Preventive Maintenance

Vendor Management

Budgeting

Technical Maintenance Skills

Education

Advanced Certificate or Diploma

Bachelor's Degree in Relevant Fields

Job description

Purpose : The primary objective is to ensure that all elements of the buildings - including structures, systems, and equipment - are kept in optimal working condition.

This contributes not only to the efficient operation of the business but also to the safety and comfort of its occupants.

Safety : Well-maintained facilities promote a safer environment for employees, customers, and visitors. Regular maintenance identifies potential hazards, thus preventing accidents.

Efficiency : Regular facility maintenance enhances the overall efficiency of the systems and equipment in place.

Longevity : Regular preventive maintenance extends the lifespan of equipment and building systems.

Routine inspections and maintenance ensure that equipment runs smoothly, decreasing the chance of premature replacement and saving money in the long run.

Compliance : Buildings must comply with health, safety, and environmental regulations. Regular facility maintenance helps ensure compliance, avoiding penalties and legal issues.

Business Continuity : A well-maintained facility ensures smoother operations and less downtime. Preventive maintenance can detect issues early, preventing disruptions.

Brand Image : A well-maintained facility reflects positively on a company's brand image. Customers and clients are more likely to have a favorable impression of a business housed in a well-kept building.

Duties & Responsibilities

1. Lead and manage the hospitality staff, delegating tasks and duties.
2. Monitor safety and ensure cleanliness of buildings and work environments.
3. Perform routine inspections and maintenance of buildings, interior and exterior.
4. Plan and initiate repairs and maintenance timely to prevent deterioration.
5. Schedule emergency repairs with external vendors.
6. Ensure all security measures are in place, collaborating with security companies and addressing faults.
7. Plan and oversee projects within timescales and budgets.
8. Coordinate facilities resources and operations as required.
9. Manage service maintenance agreements and vendor execution.
10. Work with procurement to source the best value and implement cost savings.
11. Implement a planned preventative maintenance program for all plant and equipment.
12. Monitor and manage contracted services, obtain quotations, and prepare work orders.
13. Supervise maintenance staff to ensure performance and policy compliance.
14. Administer the expense portion of the annual budget and prepare operational reports.
15. Ensure compliance with health and safety regulations.
16. Maintain daily operations and efficacy of facilities, plant, and equipment.
17. Create reporting structures for maintenance, repairs, and incidents.
18. Plan for weather-related changes and repairs.
19. Manage vehicle servicing schedules and oversee fleet management.
20. Collaborate on budgets for refurbishments and renovations.
21. Manage equipment and supplies to meet safety standards.
22. Inspect buildings and recommend repairs or refurbishments.
23. Review utility consumption and develop cost-saving measures.
24. Supervise facilities staff and external contractors on-site.
25. Oversee parking, waste disposal, and security arrangements.
26. Plan office space and handle insurance claims.
27. Sourcing and overseeing contracts for catering, cleaning, security, and technology services.
28. Advise on measures to improve efficiency and cost-effectiveness.
29. Supervise teams across divisions and ensure proactive maintenance.
30. Handle emergencies and ensure facilities meet compliance standards.
31. Forecast future facility needs and assist with office relocations.

Desired Experience & Qualification

• An advanced certificate, diploma, or bachelor's degree in relevant fields.
• 3-5 years of experience in facilities maintenance and management.
• Proven project management track record.
• Experience with asset, plant, and equipment management.
• Experience working with landlords, contractors, vendors, and stakeholders.
• Involvement in legal contracts and procurement.
• Technical skills in maintenance, installation, and repairs.
• Expertise in developing preventive maintenance schedules and budgeting.

Package & Remuneration: Basic Salary R10,000 - R17,000.