Facilities Coordinator - Sandton

Empact Group; Johannesburg; On-site; ZAR 350,000 - 550,000; Full time

Job summary

A leading company in facilities management is seeking a Facilities Coordinator in Sandton, Johannesburg. The role includes operational oversight, vendor management, and project coordination for various site maintenance tasks. Ideal candidates should have strong communication skills and at least 2–3 years' experience in property management.

Qualifications

• 2–3 years’ experience in Facilities / Property Management.
• Minimum 2 years of hands-on technical maintenance experience.
• Basic financial administration experience.

Responsibilities

• Conduct regular site visits to ensure smooth operations.
• Ensure compliance with Health & Safety standards.
• Oversee cleaning staff routines and efficiency.

Skills

Vendor Management

Problem Solving

Communication

Organizational skills

Job description

Job title : Facilities Coordinator - Sandton

Job Location : Gauteng, Johannesburg Deadline : July 23, 2025 Quick Recommended Links

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What You’ll Need :

• 2–3 years’ experience in Facilities / Property Management or Site Maintenance.
• Minimum 2 years of hands-on technical maintenance experience in a service-driven environment.
• Solid vendor management skills and basic financial administration experience.
• Strong communication, problem-solving, and organizational skills.
• Ability to plan, prioritize, and uphold high standards under pressure.

What You’ll Be Doing :

Site Maintenance & Operational Oversight

• Conduct regular site visits to ensure smooth operations with minimal disruption.
• Ensure compliance with Health & Safety standards and National Building Regulations.
• Oversee cleaning staff routines and efficiency on-site.
• Coordinate office equipment repairs, replacements, and IT infrastructure support.
• Supervise outsourced service providers and maintain stock levels of office essentials.
• Foster strong relationships with landlords, municipalities, and utility providers.
• Manage on-site vendor relationships including security, access control, and cleaning services.
• Ensure service providers adhere to SLAs and escalate performance issues as needed.
• Resolve operational conflicts effectively and efficiently.

Project Coordination

• Assist in planning, tracking, and reporting on office fit outs, maintenance, and upgrade projects.
• Analyze and manage quotations, budgets, and project costs.
• Liaise with contractors to ensure projects are completed on time and within budget.
• Capture and reconcile invoices, raise purchase orders, and manage general ledger entries.
• Maintain comprehensive documentation and records for all permits, leases, and correspondence.
• Submit reports timeously and conduct document quality checks.