Facilities Coordinator

Empact Group; Gauteng; On-site; ZAR 200,000 - 350,000; Full time

Job summary

A leading facilities management company is seeking a detail-oriented Facilities & Site Maintenance Coordinator to oversee operational excellence across its business unit in Gauteng. The role requires strong vendor management skills, operational oversight, and the ability to thrive in a fast-paced environment while ensuring compliance with all health and safety regulations.

Qualifications

• 2–3 years’ experience in Facilities/Property Management or Site Maintenance.
• Minimum 2 years of hands-on technical maintenance experience.
• Basic financial administration experience.

Responsibilities

• Oversee site operations ensuring compliance with Health & Safety standards.
• Manage vendor relationships and ensure adherence to SLAs.
• Coordinate office equipment repairs and project costs.

Skills

Vendor management

Problem solving

Communication

Organizational skills

Job description

We’re looking for a Facilities Coordinator to Join Our Dynamic Team!

Are you a detail-oriented, solutions-driven professional with a passion for facilities management and operational excellence? We're looking for a Facilities & Site Maintenance Coordinator to oversee the seamless operation of our business unit's facilities, ensuring alignment with client SLAs and exceptional service delivery.

What You’ll Need:

• 2–3 years’ experience in Facilities/Property Management or Site Maintenance.
• Minimum 2 years of hands-on technical maintenance experience in a service-driven environment.
• Solid vendor management skills and basic financial administration experience.
• Strong communication, problem-solving, and organizational skills.
• Ability to plan, prioritize, and uphold high standards under pressure.

What You’ll Be Doing:

Site Maintenance & Operational Oversight

• Conduct regular site visits to ensure smooth operations with minimal disruption.
• Ensure compliance with Health & Safety standards and National Building Regulations.
• Oversee cleaning staff routines and efficiency on-site.
• Coordinate office equipment repairs, replacements, and IT infrastructure support.
• Supervise outsourced service providers and maintain stock levels of office essentials.
• Foster strong relationships with landlords, municipalities, and utility providers.

Vendor & Contractor Management

• Manage on-site vendor relationships including security, access control, and cleaning services.
• Ensure service providers adhere to SLAs and escalate performance issues as needed.
• Resolve operational conflicts effectively and efficiently.

Project Coordination

• Assist in planning, tracking, and reporting on office fit outs, maintenance, and upgrade projects.
• Analyze and manage quotations, budgets, and project costs.
• Liaise with contractors to ensure projects are completed on time and within budget.

Financial & Document Administration

• Capture and reconcile invoices, raise purchase orders, and manage general ledger entries.
• Maintain comprehensive documentation and records for all permits, leases, and correspondence.
• Submit reports timeously and conduct document quality checks.

If you're ready to take ownership of a busy, high-performing site and thrive in a hands-on, fast-paced environment — we’d love to hear from you!