Facilities Coordinator

CBRE Excellerate; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading facilities management firm in Cape Town is looking for a Facilities Coordinator to manage client engagement and ensure seamless operations. Candidates should have at least 3 years of experience in facilities coordination and a technical background, ideally a Bachelor's degree. Strong financial acumen and excellent people management skills are essential. The position includes various responsibilities such as project management and supplier oversight.

Qualifications

• A minimum of 3 years Facilities Coordination experience.
• Full understanding of commercial and financial business principles.

Responsibilities

• Ensure regular meetings with clients as a trusted partner.
• Support account teams including HR-related issues.
• Manage supplier relationships and ensure effective sourcing.
• Assist clients with project management as needed.

Skills

Business Writing Skills

Financial / Numeracy Skills

Above average Computer Literacy

People Management

Leadership

Problem solving

Negotiation

Conflict resolution

Innovative

Education

Bachelor’s degree / Diploma in engineering or related field

Tools

Excel

PowerPoint

Power BI

Job description

Job title : Facilities Coordinator

Job Location : Western Cape, Cape Town Deadline : August 11, 2025 Quick Recommended Links

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What you will be doing :

Client engagement – Ensure regular meetings and be a trusted partner and escalation point.

People leadership – Support account teams as escalation point including HR Related issues, IT and Connectivity, Operations, Employee Engagement)

Commercial and Contractual accountability – Full understanding and accountability of all key P&L & KPI drivers. Intimate understanding of Client contractual requirements

Sourcing and Supplier management – Ensure effective supplier management and sourcing support.

Internal stakeholders – Ensure smooth working relationship with all internal stakeholders.

Sales and Growth – Partner with clients to ensure organic growth from Client

Be part of working groups for various business development requirements.

Project management – Assist Client where required

Developing and presenting of business cases

Create and track employee performance goals & KPI’s

Drive and monitor employee training requirements

Budget management and monthly tracking

Support and drive client savings initiatives

Inherent requirements for the position (non-negotiable) :

Experience / Education :

A minimum of 3 years Facilities Coordination

Minimum qualifications - Technical background or Bachelor’s degree / Diploma in engineering or related field or relevant experience

Full understanding of commercial and financial business principles. (P&L, Balance Sheet, Income Statement, GM, GL, EBITDA)

Project management skills and experience

Strong analytical and problem-solving skill

Additional demonstrable requirements :

Skills required :

Business Writing Skills – emails and reports

Financial / Numeracy Skills – Full understanding of financial principles

Quality / standards awareness and implementation – as per contractual requirements

Knowledge of Contract management – SLA’s / KPI’s, Compliance

Above average Computer Literacy – Excel, Word, PowerPoint, Power BI

People Management – HR principles, performance management

Leadership - coaching and mentoring skills.

Presentation Skills

Problem solving

Negotiation

Conflict resolution

Analysis of data trends

Innovative

Ability to interpret Maintenance plans, condition assessment of structures and fixed assets.

Asset lifecycle management

Knowledge required :

Knowledge of Integrated Facilities Management Services (IFM)

Knowledge of industry best practices and regulatory requirements

Workable technical knowledge

Project Management Principles

Sales and Growth targets

Knowledge of Company policies and procedures

Administration principles and reporting

Workable knowledge of statutory requirements

Knowledge of cost budgeting and control

CMMS and CFMS Knowledge

Governance :

Attend local governance calls where required

Participate in finance review calls where required

Ensure Client statutory requirements are met

Participate in Site Sustainability where required

Decision making authority :

As per approval framework

Management of CMMS, CFMS and related systems

Management of services and client contracts

Compliance to the OHS Act and other statutory requirements

Competencies required :

Team Leadership, Change Management, Customer & Quality focus, Problem solving and decision making, Financial & Business Acumen, Communication, Innovation and Analytical Thinking (on higher level), Demonstrate "Can do attitude"

Must be able to adapt approach according to operating Market example Finance, Banking, Technology or Industrial.

Interface / relationships with :

Other Key Positions :

CBX Business Unit Lead, CBX Finance Managers, CBX Procurement, CBX QHSE.

External Parties (Clients, Enterprise Teams)

Client Structures

Suppliers

Deadline : 11th August,2025

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