Facilities and Operations Administrator

Industry: Automotive

Location: Montague Gardens, Western Cape

Salary: Market-Related

Job Summary

The Operations Administrator is responsible for supporting the day-to-day operations of the organization by managing administrative tasks, coordinating projects, and ensuring efficiency across different departments. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members and external stakeholders.

Qualifications

• Previous experience in facilities management or building maintenance is a plus
• Strong organizational and communication skills
• Ability to work independently and as part of a team
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Basic knowledge of building systems (HVAC, plumbing, electrical) is desirable
• Certification in facilities management (e.g., IFMA, BOMA) is a plus

• Office-based environment with occasional site visits to various facilities
• May require occasional evening or weekend work for emergency response or projects

• Assist in coordinating regular maintenance and repairs of facilities
• Consolidate monthly reports from TC Managers on the condition of facilities and equipment
• Help manage vendor relationships for maintenance services
• Consolidate monthly reports from TC Managers to manage the company vehicle fleet
• Conduct monthly checks on Warehouse tools (e.g., battery packs, diagnostic machines, etc.)
• Prepare standard dealership agreements for the Dealership Team, ensuring they follow the necessary process from client interaction to billing
• Prepare internal information for review insurance submissions
• Keep all insurance records up to date, including property and company vehicle information
• Manage flight bookings and vehicle rental bookings for the team

• Assist with internal administration to ensure compliance with health and safety regulations
• Drive the TC’s monthly safety inspections and audits

• Provide support to employees and building occupants regarding facility-related inquiries
• Facilitate corporate clothing orders
• Facilitate laptop orders
• Provide mobile provider support and management
• Manage flight and vehicle bookings

• Assist in planning and executing facilities improvement projects
• Assist with moves